Salary: £27k - 30k per year
Reference: 60645
Legal Secretary
Overview
We are seeking an experienced and highly organised Legal Secretary to provide comprehensive secretarial and administrative support to fee earners within a busy legal environment. The successful candidate will possess excellent communication skills, strong attention to detail, and the ability to manage a varied workload efficiently while maintaining a high standard of client service.
Key Responsibilities
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Produce accurate documentation, reports, correspondence, and legal documents in accordance with standard office procedures and precedents.
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Provide comprehensive secretarial support to fee earners and assist with wider administrative tasks when required.
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Manage fee earner diaries, schedule appointments, and coordinate meeting logistics.
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Insert, monitor, and amend key court dates and deadlines.
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Undertake general administrative duties including filing, document management, telephone handling, and email correspondence.
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Follow up outstanding matters via telephone and email on behalf of fee earners.
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Proofread, format, and prepare presentations, reports, and legal documents.
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Produce billing guides, timecards, and related financial documentation.
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Prepare and issue invoices, responding to client queries regarding billing and accounts.
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Produce and maintain spreadsheets to support billing and financial processes.
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Modify time entries, monitor disbursements, and arrange payments to third-party suppliers where necessary.
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Monitor debtor lists and assist with credit control activities.
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Liaise effectively with clients, colleagues, and external parties to ensure the smooth running of matters.
Essential Requirements
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Minimum of 2 years' experience in a secretarial or administrative role.
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Previous experience working within a legal environment.
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Ability to work effectively both independently and as part of a team.
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Outstanding interpersonal and communication skills, both written and verbal.
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Excellent organisational and prioritisation skills.
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Strong attention to detail and the ability to use initiative.
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Proven ability to manage a high-volume workload within a busy team environment.
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Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
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Experience handling financial matters, including billing, client account queries, and invoice administration.
Desirable Requirements
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Previous experience as a Legal Secretary or Legal PA.
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Experience using legal case management systems.
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Knowledge and experience of the Elite accounts package.
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Previous employment experience in a professional services environment would be advantageous.
Personal Attributes
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Professional and proactive approach to work.
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Strong client service focus.
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Excellent problem-solving abilities.
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Ability to maintain confidentiality and professionalism at all times.
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Flexible and adaptable, with a willingness to support the wider team when required.
