Executive Assistant
Permanent- Full-time- Hybrid with travel to London Office Competitive base salary plus Company benefits
Vadella is a fast-growing group of specialist compliance businesses, bringing together experts across water, fire, air quality, electrical, hazardous materials and health & safety. Together, we help organisations keep their buildings safe, compliant and operational, while each of our operating companies retains its own specialist expertise and identity.
There's never been a better time to join Vadella. Backed by long-term investment, we're building something genuinely different, investing in our people, technology and growth. You'll join an ambitious business where your ideas matter, your development is supported and you'll play a key role in shaping our future.
We are looking for a highly organised and proactive Executive Assistant to provide comprehensive support to our CEO and Executive Board. This is a pivotal, fast-paced role at the heart of Vadella’s leadership, requiring someone who can anticipate needs, operate with discretion and keep things running seamlessly behind the scenes.
What You'll Be Doing:
Executive Support
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Provide day-to-day administrative support to the CEO and Executive Board
- Manage complex diaries, including scheduling meetings, booking travel and accommodation and coordinating across time zones
- Oversee inbox management, triaging and ensuring timely responses
- Prepare agendas, presentations, and decks ahead of meetings and events
- Track meeting actions through to completion
Operations & Administration
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Manage and process expenses on behalf of the CEO
- Oversee the Colleague of the Week nomination process, ensuring it runs smoothly and consistently
- Manage the Ideas Inbox, organising and tracking submissions
- Plan and coordinate internal and external events from inception to delivery, including monthly operational meetings, 1-2-1s and more
- Organise field visits for the Vadella Senior Leadership Team, ensuring they know who they are meeting, where and when
- Organise and execute induction processes for central team members
Strategic Thinking
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Think ahead to anticipate potential risks and logistical challenges, putting mitigations in place before issues arise
- Act as a trusted partner to senior leaders, enabling them to focus on high-priority work
- Build strong working relationships with leaders across the business, becoming the eyes and ears of the CEO
What We're Looking For:
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Proven experience as an Executive Assistant or in a senior PA role
- Exceptional organisational skills with a strong attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills
- Proficient in Microsoft Office and presentation tools
- Discreet, professional, and confident when dealing with sensitive information
- Proactive and solutions-focused mindset
What You'll Get in Return:
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25 days holiday + Bank holidays
- Travel expenses covered
- Pension 3% employer / 5% employee contribution (People’s Pension)
- Life Assurance: x4 annual salary
- Perkbox: Access from day one – retail discounts, wellbeing resources, and peer recognition tools.
About Vadella:
Vadella Group is a PE-backed compliance services business operating across the TIC market- fire safety, water hygiene, asbestos, HVAC and health and safety consulting. We operate through a portfolio of specialist operating companies, each with their own identity and client base, supported by a Group infrastructure that enables them to grow. We are in a period of significant and deliberate growth, expanding our portfolio through acquisition and scaling our people and operational infrastructure accordingly. It is an exciting time to be joining the Group team.
Please visit our company website for more information
