Starting salary: £34,721
Contract type: Permanent
Grade: 3
Location: Longmore House, Salisbury Place, Edinburgh EH9 1SH
Working Hours: Monday - Friday, 35 hours per week
Interviews: To be held in person on week commencing 13 July 2026
As Procurement Officer you will lead on a range of low value procurement exercises, supporting and advising on procurement matters to all business areas, deliver procurement training and administratively assist with the electronic purchasing card programme.
The procurement projects will cover the supply of goods, provision of services, works and conservation services. A background in public sector procurement is desirable however consideration will be given to candidates with transferrable skills and looking to start a career in procurement.
Benefits of joining us at Historic Environment Scotland
- Enrolment onto a Civil Service Pension scheme – 28% employer contribution
- 25 days annual leave, pro-rata (increasing to 30 days after 3 years) + 11.5 public holidays
- Reimbursement for relevant professional subscriptions
- Support for further education and personal development
- Study leave for work related courses
- Flexible working hours (where appropriate)
- Free entry to all of our properties (with up to three guests)
Free entry to English Heritage, Manx and Cadw properties
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Key Responsibilities of this role
Lead the end-to-end tendering process (low value and quotations) from helping the service with specifications, preparing tender documents, and incorporating any legislative changes or updated guidance from Scottish Government.
Ensure the evaluation of the tenders are done fairly and transparently, then inform all suppliers of outcome of projects in line with Public Procurement Legislation and both SG Guidelines and HES internal procedures.
Provide advice on procurement procedures for devolved procurement – projects run by Business Areas.
Collaborate with other public sector organisations to explore opportunities for combining tendering requirements.
Check and approve Purchase Requisitions in the Oracle Fusion Finance System.
Assist in training colleagues on how to use Fusion for raising and approving orders.
Assist with training HES staff on procurement processes and procedures.
Attend Meet the Buyer Events throughout Scotland to promote HES and encourage suppliers to bid for projects.
Ensure contract management practices are followed in the organisation – assist in training of contract managers and updating internal guidance.
Provide assistance in the maintenance, management and compliance of the electronic purchasing card programme.
Assist with producing spend reports to identify new contract opportunities and to monitor spend on existing contracts.
Assist with maintaining and publishing a contract register which is a legislative requirement under the Procurement Reform Scotland Act.
Key requirements of the role:
In order for you to be successful in this post, we will be looking for you to submit a cover letter which addresses how you can meet each of the essential and desirable criteria (in up to 1,200 words), using examples of where you have demonstrated these criteria previously. Please ensure that you provide real life examples for each of the criteria to be considered for this post. You can use examples of how you have met this criteria from your work life, home life, education or volunteer experience.
Essential:
- Basic understanding of public procurement procedures and regulations.
- Ability to work to tight deadlines and to work on multiple projects at the same time.
- Demonstrable experience of using a variety of IT tools.
- Demonstrable experience of working as part of a team, or cross department with other colleagues or wider community.
- Strong planning and prioritisation skills.
- Strong interpersonal & communication skills, ability to build good working relationships.
We are dedicated to building a workforce which is reflective of diversity within Scotland. We warmly welcome applications from candidates of all backgrounds, regardless of age, race, gender or gender identity, religious beliefs, marital status, sexual orientation, disability, or neurodiversity. In support of our Gaelic Language Plan, we welcome applications from Gaelic speakers.
We want every candidate to have the best chance to succeed during the recruitment process. If you require your application in an alternative format, please reach out to us via email at [email protected] or call our Head Office at 0131 668 8600 and speak to a member of our People Team.
Please note that, at this time, we are unfortunately unable to provide sponsorship as part of the recruitment process, therefore you must have current right to work in the UK to be considered for a post.
