Stock & Jewellery Inventory Manager Full-time | Monday–Friday
Location: Hatton Garden, London
About Berganza
Berganza is one of the world's leading specialists in antique and vintage jewellery. Established in 1985, we curate and sell exceptional historic jewels dating from the Georgian, Victorian, Edwardian, Art Deco and Mid-Century periods. Every piece we acquire is chosen for its rarity, craftsmanship, historical significance and quality.
Working from our London showroom in the heart of Hatton Garden, we handle some of the world's finest antique jewellery, gemstones and collector's pieces. We are looking for an organised, meticulous and trustworthy Stock & Jewellery Inventory Manager to become a key member of our team.
This is a unique opportunity to work with extraordinary historic jewellery while playing a central role in the management, movement and documentation of one of Europe's most important antique jewellery collections.
The Role:
The Stock & Jewellery Inventory Manager will be responsible for overseeing the accurate handling, documentation, storage and movement of Berganza's jewellery and gemstone inventory.
This role requires exceptional organisational skills, outstanding attention to detail and the highest levels of discretion. You will work closely with the Managing Director, gemmologists, photographers, restorers and sales specialists to ensure every piece is accurately documented, securely managed and prepared for sale, exhibition and certification.
No two days are the same. One day you may be receiving a newly acquired Victorian diamond ring from auction, preparing rare gemstones for laboratory certification or coordinating a shipment to an international exhibition. The next, you could be conducting stock audits, documenting acquisitions or selecting replacement diamonds for an antique restoration.
Key Responsibilities:
Inventory Management
- Maintain highly accurate inventory records for all jewellery, gemstones and related stock.
- Receive, inspect and accurately record new acquisitions from auctions, dealers and private sellers.
- Ensure every item is correctly labelled, photographed, catalogued and entered into Berganza's internal stock management system.
- Organise and maintain secure storage across company safes and stock locations.
- Carry out regular inventory audits and stock reconciliations.
- Investigate and resolve stock discrepancies quickly and accurately.
- Maintain detailed movement records for every item throughout its lifecycle.
Jewellery Handling & Logistics
- Coordinate the movement of jewellery between our showroom, photography studio, workshops, exhibitions and gemmological laboratories.
- Prepare jewellery for photography, catalogue production, exhibitions, restoration, client viewings and sale.
- Ensure all jewellery is securely handled, documented and tracked in accordance with company procedures.
Shipping & Logistics
- Arrange secure domestic and international shipments using approved specialist couriers.
- Prepare shipping and customs documentation where required.
- Track shipments and maintain accurate records of dispatch, delivery and returns.
- Liaise with couriers and external partners to ensure the safe and timely movement of high-value jewellery.
Acquisitions & Supplier Coordination
- Support the acquisition of jewellery from auction houses, dealers and private individuals.
- Coordinate appointments for members of the public and trade professionals wishing to offer jewellery for sale.
- Liaise with auction houses, dealers and suppliers regarding acquisitions, consignments and stock transfers.
- Maintain accurate acquisition documentation and supporting records.
Gemmological Documentation
- Assist with the identification and documentation of diamonds and coloured gemstones.
- Carry out preliminary gemstone assessments to support cataloguing and laboratory submissions.
- Coordinate submissions to recognised gemmological laboratories, including GIA, SSEF, Gübelin and other internationally recognised institutions.
- Maintain accurate records of laboratory submissions, certificates and reports.
- Ensure gemstone documentation is correctly linked to inventory records.
Diamond & Gemstone Sorting
- Select and match diamonds and coloured gemstones for antique jewellery repairs and restoration.
- Source stones appropriate in cut, colour, clarity, size and historical period.
- Work closely with workshops and restorers to maintain authenticity and historical accuracy.
Administrative Responsibilities
- Maintain organised digital and physical records.
- Update internal databases and spreadsheets.
- Produce inventory reports when required.
- Assist with insurance documentation and valuation records.
- Support wider operational projects across the business.
About You
You are naturally organised, methodical and enjoy working with precision. You take pride in accuracy and understand the importance of handling valuable historic objects with care and professionalism.
You enjoy solving problems, improving systems and ensuring nothing is overlooked.
Above all, you have a genuine appreciation for antique jewellery and the craftsmanship behind every piece.
Essential Skills & Experience
- Exceptional organisational skills with outstanding attention to detail.
- Experience managing inventory or stock within jewellery, luxury goods or another high-value environment.
- Knowledge of diamonds and coloured gemstones.
- Confident identifying and assessing gemstones.
- Understanding of antique jewellery construction and manufacturing techniques.
- Experience using inventory management systems and spreadsheets.
- Strong administrative skills.
- Excellent written and verbal communication.
- Professional, discreet and trustworthy.
- Comfortable handling high-value jewellery on a daily basis.
Desirable
- Gemmological qualification (Gem-A, GIA or equivalent).
- Experience working within antique or vintage jewellery.
- Experience with auction houses or luxury retail.
- Knowledge of period jewellery styles and historical manufacturing techniques.
- Experience coordinating laboratory submissions.
- Understanding of jewellery restoration processes.
What We Offer
- Competitive salary.
- Full-time permanent position.
- Monday-Friday working hours.
- 28 days annual leave inclusive of Bank Holidays.
- Company pension.
- Private healthcare after one year of service.
- Company events.
- The opportunity to work with some of the world's finest antique jewellery.
- Access to state-of-the-art gemmological equipment.
- Access to an extensive jewellery and gemmological research library.
- A supportive and knowledgeable team of specialists.
- Opportunities to develop your gemmological knowledge and expertise.
Location
Our showroom is located in London's world-renowned Hatton Garden, one of the global centres of the jewellery trade.
Apply
If you have exceptional organisational skills, a passion for historic jewellery and gemstones, and would like to work with one of the world's leading antique jewellery specialists, we would love to hear from you.
Please submit your CV together with a covering letter outlining your relevant experience and why you would like to join Berganza.
Pay: £30,000.00-£50,000.00 per year
Work Location: In person
