Job Overview
We’re looking for a proactive and highly organised Bids Administrator to join our team at an exciting point in our journey. Buckinghamshire Healthcare Charity, based at Amersham Hospital, is entering a new chapter following a recent merger—bringing fresh opportunities to make a real impact.
In this important support role, you’ll help coordinate funding applications from across the NHS, supporting staff to develop and submit requests for charitable funding. You’ll help manage the process from initial enquiry through to submission, ensuring applications are accurate, complete and submitted in a timely way. Working closely with colleagues across the organisation, you’ll play a valuable role in helping projects access charitable funding to support patients, families and staff.
The ideal candidate will bring strong administrative expertise, excellent communication skills, and confidence using a range of digital tools. If you thrive in a fast-paced environment, have a keen eye for detail, and enjoy bringing structure and organisation to complex processes, this is a fantastic opportunity to be part of a dynamic and evolving charity.
Responsibilities
- Coordinate and manage the entire bid process, including preparing documentation and submission deadlines
- Utilise Beacon CRM software and Microsoft Excel to track bid progress, analyse data, and prepare reports
- Use Beacon CRM software to update information and manage bid-related data
- Draft, review, and edit documents using Microsoft Word and Microsoft PowerPoint
- Communicate effectively with key stake holders to gather necessary information for bids
- Maintain organised records of all bid documentation and correspondence
- Ensure compliance with organisational policies and standards throughout the bidding process
- Provide exceptional customer service by addressing queries promptly and professionally
- Manage time efficiently to meet tight deadlines in a fast-paced environment
Skills
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Experience with Beacon CRM systems is highly desirable
- Strong administrative experience with excellent organisational skills
- Effective communication skills in English, both written and verbal
- Proven ability to manage multiple tasks simultaneously with excellent time management skills
- Good IT literacy with the ability to adapt to new software tools quickly
- Customer service orientation with a professional approach
- Strong organisational skills with keen attention to detail and accuracy
- Ability to work independently as well as part of a team in a busy environment
We welcome applications from candidates who are proactive, organised, and eager to contribute their skills within a supportive team environment.
Preliminary interviews will be held on line between 22nd June and 24th June and shortlisted applicants will be invited to an in person interview on either 29th or 30th June 2026.
Pay: £12.82-£13.85 per hour
Benefits:
- Casual dress
- Company pension
- Flexitime
- On-site parking
- Sick pay
Experience:
- relevant: 1 year (required)
Language:
Work Location: In person
