Company Description
The Travel Division is a high-end, luxury Travel Agency, working alongside our sister company Air Charter Service, to ensure that their charter customers have exclusive access to a range of ancillary products, including Luxury Hotels, Premium Cabin Flights, and top-of-the-range Villas & Yachts.
We are looking for an Personal Assistant and Team Coordinator to join our Travel Division team in London, to provide support in planning, scheduling, reporting, and organization of a growing global business.
Job Description
As a trusted assistant to the Global CEO, you will provide visibility on reports, ensure tasks are well-managed, and help maintain oversight across the overall business, in the various locations we trade in.
Duties will include but are not limited to:
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Provide direct support to the Global CEO and, where required, the wider team.
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Managing diary, schedules, emails, travel, and expenses for the Global CEO.
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Handling confidential info with absolute discretion.
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Coordinate meetings, prepare agendas, capture minutes/actions, and follow up to ensure completion.
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Take ownership of departmental reporting: trackers, business updates, customer lists, sales figures.
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Ensuring incoming reports and requests are actioned in a timely manner.
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Support growth initiatives, including (but not limited to) technology upgrades, marketing projects, global recruitment.
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Act as a liaison point between stakeholders in a variety of fields, ensuring clear communication and expectations management.
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Build strong relationships across all of the associated teams within the Travel Division, acting as a trusted point of contact for Travel Division related matters for the wider business.
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Take ownership for onboarding schedules for new global team members.
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Involvement in event organization, both in the UK and remote assistance for our international teams.
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Assisting with agendas for cross-office summits and meetings.
Qualifications
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A strong work ethic, reliable personality, energetic demeanour & very positive “can-do” attitude.
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Exceptional organisational skills with meticulous attention to detail.
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Strong written and verbal communication skills, and confidence in building relationships with a wide range of people.
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An inquisitive nature with the confidence to ask probing questions and challenge assumptions constructively.
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A collaborative, proactive, and flexible approach to teamwork.
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Proficiency in Microsoft Office suite and collaboration tools, in particular Excel (which is a must), but also Word, PowerPoint, Copilot is an advantage.
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Ability to collate, analyse and present information in a structured and actionable way.
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Confidence in building relationships with a wide range of people.
Additional Information
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£35,000 per annum
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22 days holiday - increasing to 25 days after 1 years service & with length of service
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Free breakfast & Lunches in our onsite canteen "The Hangar"
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Free onsite gym and classes
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Private healthcare and pension
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Cycle to work scheme
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Continued professional development
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2x charitable giving back days per year
