We are looking for a reliable and organised Office Administrator to join our busy accountancy practice for maternity cover. This is a varied role that plays an important part in keeping the office running smoothly and supporting the wider team during busy client periods.
Key Responsibilities
- Managing incoming calls and being the first point of contact for clients
- Booking appointments and managing the meeting calendar
- Preparing documents for client meetings and appointments
- Greeting clients and preparing refreshments
- Scanning, organising, and uploading client records and post
- Supporting the team with general administrative duties
- Contacting clients for documents and reminders of deadlines
- Chasing client payments
About the Role
The role includes a high volume of document scanning and digital organisation, supporting VAT and client record processing. Attention to detail, accuracy, and the ability to stay focused on administrative tasks are essential.
Scanning and document management continue throughout the month alongside other office duties, with quieter periods providing opportunities to manage with the company’s social media presence, including preparing and scheduling content for Facebook, Instagram and LinkedIn.
What We’re Looking For
- Strong organisational skills and attention to detail
- Confident telephone manner and professional communication skills
- Comfortable working independently and managing routine administrative tasks
- Good IT skills and confidence using digital systems
- A proactive and dependable attitude
- Someone who is energetic, enthusiastic, and self-motivated
What We Offer
- A supportive and friendly team environment
- Team building events, including dinners and fun activities outside of the office
- Opportunities to attend industry conferences and events
- Ongoing training and support
This role would suit someone who enjoys structure, organisation and being an important part of a small, busy team.
This is a part time role for 26 hours per week.
In the future there could be opportunity for more hours, career prospects and progression for individuals that are looking to broaden their minds and establish themselves on a long career path or a steady position for those that want stability.
Pay: £17,671.00 per year
Benefits:
Work Location: In person
