Bid Administrator
Job Specification
Reporting to: Senior Bid Manager
Team: Bids, Marketing & Business Development
Location: Sidcup, London, Birmingham, Hybrid
We are seeking a proactive and enthusiastic Bid Administrator to support the Bid Team in a dynamic
and fast-paced role, implementing the Work Winning Strategy by monitoring, distributing and
managing responses through the bid mailboxes, maintaining statutory databases, and ensuring that
best practice standards are applied.
The candidate will also support the Bid Team in daily bid administration activities, work as part of the
team and promote a healthy and positive working environment. They will liaise with technical
leads/Directors, maintaining positive relationships and supporting them in winning work.
Main Purpose of Job
Bid Team Administration
- Co-ordinate, distribute and manage tender communications through the bid mailboxes.
- Support the bid team when required on bids, including setting up projects and providing
support with client interface and communication via the bid mailboxes.
- Management of the Bid Tracker reporting with the Director of Bids & Marketing.
- Monitor, co-ordinate information and maintain bid portals.
- Support the supplier administrator with supplier forms when needed.
- Liaison with colleagues at all levels to ensure information and data is accurate.
- Support the Bid Co-ordinator with the Bid Library when needed in conjunction with the bid
team.
- Ensure best practice and adherence to existing procedures, governance and processes.
Bid Library
- Working closely with the Bid Co-ordinator to develop and maintain the knowledge library.
- Supporting update of the bid library content when required.
- Assisting the Bid Co-ordinator in updating bid CVs for the library where required.
- Ensuring the Standard Company Information is up to date.
Liaison & communication
- Ensure timely and accurate communication with all external bodies.
- Ensure timely and accurate communication within the company of information
relating to bid proposals.
- Promptly report to and liaise with the GBM.
- Support other members of the Bid Team and promote a positive team working environment.
Any other ad-hoc duties to support The Director for Bids & Marketing & the bid team as required.
Bid Administrator
