Colour Sound Experiment Ltd is a leading provider of lighting and video rental, design, and installation for live events, including festivals, tours, conferences, and brand activations. With over 35 years of experience, we deliver high-quality technical solutions across the global live events industry.
As our business continues to grow, we have a fresh opening for a full-time Project Coordinator to join the team at Colour Sound HQ in North West London. We are searching for an enthusiastic, proactive individual who stays calm and delivers high-quality work when the pressure is on.
Role Overview
Position: Assets Coordinator
Department: Assets
Reports To: Head of Systems and Software
Location: London
Job Type: Full-time
The Assets Coordinator is responsible for maintaining the accuracy, consistency, and tracking of the company’s inventory database. This role bridges the gap between physical logistics and digital tracking, ensuring that assets - from inbound freight to live global deployments - are systematically authenticated, barcoded, and correctly mapped in our core systems.
Key Responsibilities & Deliverables
1. System Authentication & Database Integrity
- Execute digital authentication for newly acquired, transferred, or returned inventory items in a timely manner.
- Maintain accurate database standards by ensuring assets are registered with their unique, verified manufacturer serial numbers.
- Conduct regular data-validation reviews to minimize duplicates, mismatched asset categories, or incomplete system entries.
- Ensure standard product photography and technical specification tagging are completed upon initial system entry.
- Physically assist warehouse and logistics departments on the floor with active barcoding, labeling, and equipment scanning initiatives where required to keep database records accurate and up to date.
2. Freight Tracking & Processing
- Coordinate the tracking pipeline for domestic and international freights (including international store movements).
- Follow established Store Transfer protocols to ensure inventory movements between facilities are clearly documented.
- Proactively manage and process inventory backlogs to ensure unauthenticated or unmapped stock levels are kept to a minimum.
- Utilise built-in system features - such as Quarantines - to separate unverified or damaged equipment from active deployment channels until resolved.
3. Departmental Support & Cross-Cover
- Provide direct assistance to the Dry Hire and Sub Hires Manager to streamline inbound and outbound rental workflows.
- Offer proactive cross-cover support within the Assets department during peak periods, staff absences, or high-volume project windows.
- Assist in tracking, logging, and processing external sub-hire returns to ensure sub-rented assets are returned to suppliers on schedule.
4. Cross-Departmental Collaboration & Communication
- Maintain professional, collaborative, and solution-focused communication across corporate channels (including email, project management software, and group communication networks).
- Provide regular tracking updates and status reports on outstanding administrative and barcoding projects to management.
- Work constructively with warehouse teams, freight forwarders, and technical deployment staff to resolve system discrepancies smoothly.
Required Experience & Qualifications
- System Experience: Proven experience operating inventory management or ERP/RMS software (experience with systems like Current RMS is highly advantageous).
- Data Accuracy: A strong eye for detail with experience managing high-volume data entry where consistency is key.
- Logistics Knowledge: A solid understanding of warehouse processes, barcode systems, and general equipment handling.
- Communication & Teamwork: Ability to stay organized in a fast-paced environment, switch tasks fluidly to support colleagues, and maintain a collaborative approach across teams.
Benefits:
- Company pension
- Cycle to work scheme
- Subsidised canteen
- Free parking
- Health & wellbeing programme
- On-site parking
- Private medical insurance including optical, dental and mental health support
Pay: £35,000.00-£40,000.00 per year
Ability to commute/relocate:
- London NW10 6PU: reliably commute or plan to relocate before starting work (required)
Experience:
- Asset Management or Inventory Software: 2 years (required)
Work authorisation:
- United Kingdom (preferred)
Work Location: In person
