ABOUT THE ROLE:
The Scenic Co-ordinator is a central role within our Scenic Department, ensuring the smooth day to-day operation of both the workshop and on-site scenic teams. Working closely with the Head of Scenic, Project Managers and Workshop Team, you will coordinate materials, crew, schedules and administration to keep projects moving efficiently from concept through to installation.
This is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys solving problems, loves organisation and wants to develop a career within luxury event production.
No previous scenic experience is essential, we’re looking for someone with outstanding organisational skills, a proactive mindset and the ability to learn quickly. An artistic background would help this candidate succeed.
PRIMARY OBJECTIVE:
- Coordinate the day-to-day operations of the Scenic Department.
- Ensure materials, crew, resources and systems are organised to enable efficient projectdelivery.
- Provide administrative support to the workshop and project management teams.
- Maintain accurate departmental systems, records and schedules.
- Act as the communication hub between Scenic and other departments across the business
RESPONSIBILITIES:
Crew & Resource Coordination
- Coordinate scenic crew and local crew for workshop and on-site installations
- Assist with scheduling labour and workshop resources
- Support the planning of workshop workloads alongside project deadlines
- Coordinate the Scenic team's activities within the company production calendar
Procurement & Materials
- Order materials for scenic builds
- Source alternative materials when required to meet budgets, lead times or design requirements.
- Research new suppliers and innovative products
- Manage incoming material samples and maintain the department's sample library
- Support stock control and ensure materials are available when required
Administration
- Provide administrative support across the Scenic Department
- Raise purchase orders and process invoices
- Maintain accurate stock systems and departmental records
- Ensure project documentation is organised and up to date
- Assist with filing, documentation and workshop administration
Systems & Software
- Maintain and manage departmental software systems
- Support continuous improvement of departmental processes
- Assist the Production Director with system implementation and ongoing system support
- Help ensure data across project management systems remains accurate and current
Communication
- Act as the central point of communication within the Scenic Department
- Liaise with Design, Production, Operations and Logistics teams to ensure information flows efficiently.
- Coordinate material sampling requests, quotations and project updates
- Support cross-department collaboration throughout the lifecycle of each project
LOCATION AND HOURS:
Location: Strood, Kent
Hours: Full-time, Monday to Friday, 8:30am – 5:00pm
Full time contract
ESSENTIAL SKILLS: DESIRABLE SKILLS:
- Highly organised with excellent administrative skills
- Proficient computer skills and quick to learn new software systems
- An excellent communicator who enjoys working with multiple teams
- Able to prioritise competing tasks in a fast-paced environment
- Calm and solution-focused under pressure
- A proactive problem solver with strong attention to detail
- A quick learner who enjoys working across a diverse range of projects
- Reliable with excellent time management and punctuality
- Capable of managing multiple deadlines simultaneously
- Previous experience within scenic production, events, construction or manufacturing
- Knowledge of scenic materials and production methods
- Full UK driving licence and willingness to travel or drive when required
RESOURCES AND TRAINING:
This role provides support to the Scenic Department, including Head of Scenic, Project Managers and Workshop team, as well as the Production Director who oversees the Scenic operation.
At Bespoke, we believe in developing our people and providing opportunities to grow.
Training will include:
- Bespoke company systems and software
- Departmental processes and workflows
- Material knowledge and applications through hands-on workshop learning
- Procurement and supplier management
- First Aid training
- Ongoing professional development within scenic production and luxury event delivery
WHAT YOU’LL BRING:
The ideal candidate enjoys being the person who keeps everything and everyone organised. You'll love creating structure, solving problems, supporting others and making sure every detail is covered behind the scenes.
You'll be equally comfortable coordinating crew for a large installation, sourcing a specialist material, updating project systems or helping the workshop team stay one step ahead of deadlines.
If you're naturally organised, enjoy working with people and want to be part of creating exceptional events, we'd love to hear from you.
Pay: £35,000.00-£40,000.00 per year
Benefits:
- Company events
- Cycle to work scheme
- Free parking
- On-site parking
- Sick pay
Work Location: In person
