Part time - 10 hours per week
Reports to: Registered Care Manager and Business Director.
Essential Key Duties:
· Receptionist / Telephonist – directing accordingly
· Meet & Greet to visitors at the home.
· Admin – supporting Home Managers and Deputy Managers with correspondence and communication requirements.
· Manage Care Plan agreed fees, file and pass copies to Head Office.
· Management Reporting – Occupancy & Agency compilation of data for the home.
· Petty cash.
· Recruitment – placing adverts / sending out applications / arranging interview etc.
· New Starters – processing all new applications Inc DBS.
· Preparation of interview packs and promotional and admission packs.
· Staff files – managing staff files and keeping them up to date.
· Contracts – preparation of staff contracts for Directors signatures.
· Staff uniform and name badges - ordering for new starters and replenishing for existing staff.
· DBS – Review staff files and re do DBS at 3 years.
· Nurse PINS – quarterly checks on PINS and revalidation dates.
· Welcome pack up to date
· Check suggestion box
· Training Matrix
· Supervision Matrix
· Appraisal Matrix
· Sickness Matrix
· Holiday Matrix
· Personnel Matrix
· QAQ support for Manager
· Head Office finance support – matching timesheets to agency invoices and to all other invoices relating to the home for authorisation to pay.
· Stationery – maintaining stock for the home.
· HR – Attending disciplinary meetings to take minutes / preparation of disciplinary documentation.
· Staff meetings – taking minutes
· Management of Office Corporate Files – inc construction and updates
· Archiving management of company and homes statutory documentation.
· Archiving staff files for members of staff who are no longer employed. Scan and store all relative information held on the individual.
· Prepare information for reference requests for previous employer for the home manager.
· Undertake any other task as directed by line manager.
· Compliments and complaints folder.
· Condolence cards and letters to relatives
#INDOC
Job Type: Part-time
Pay: £15.00 per hour
Work Location: In person
