Job Ref: GLE3461
Branch: The Gleneagles Hotel
Location: The Gleneagles Hotel, Auchterarder
Salary/Benefits: £31,000 per annum
Contract type: Permanent
Hours: Full Time
Hours per week: 39
Posted date: 10/08/2026
Closing date: 10/09/2026
We are currently seeking a focused and articulate Procurement Assistant, with great attention to detail, who is enthusiastic and highly motivated to join our Finance Team.
The on target earning potential for this role is £31,000 / per annum - comprising a base salary of £26,000, plus a qualified estimate of £5,000 in gratuities and service charge.* As a member of the Gleneagles team, you will also enjoy a fantastic range of perks, benefits and rewards
One of the world’s most iconic luxury hotels and sporting retreats, Gleneagles has been making memories for a century. Crowned ‘Employer of the Year’ at the 2024 Cateys and Number One Resort in the UK Ireland by readers of the Travel + Leisure for their 2025 World’s Best Awards, everything we do is about surpassing expectations and creating unrivalled adventures for our guests.
We’re devoted to making our people feel as valued as our guests. In this way, we strive to support the whole ‘you’ – not just the professional part but the personal part too. People join our team for all sorts of reasons. Some work here permanently to develop a career, some work seasonally, while others have a schedule to fit around their personal commitments. However long you plan to stay with us and whatever hours you’d prefer to work, we’re open to flexible working requests and offer hours, shift patterns and contract types to suit everyone.
Location; Auchterarder, just off the A9. Gleneagles is also within easy reach of a number of Scottish towns and cities: Edinburgh City Centre (1hr), Glasgow or Dundee (50mins), Stirling and Perth (25mins).
- Maintaining, overseeing, and promoting adherence to Gleneagles' Purchasing Terms Conditions across our business
- Procuring products and services, ensuring purchasing decisions are guided by safety, quality, delivery performance, and value for money
- Creating, maintaining, and updating supplier records within the ERP system, ensuring data accuracy and compliance
- Developing and managing supplier tracking processes, including monitoring codes of conduct, credit checks, and supplier acceptance of terms and conditions
- Maintaining supplier contract registers and providing timely notifications to Senior Category Buyers regarding renewals, expiries, and key contract milestones
- Monitoring and overseeing inventory levels across General Stores and Food Stores through the I-Curate platform, supporting effective stock control and product availability
- Managing supplier rebate (retro) agreements, including calculating, reconciling, and processing payments and recoveries in a timely manner
- Ensuring procurement activities remain compliant with company policies and procedures, including supplier due diligence and fraud prevention measures
- Reconciling company credit card purchases and allocating expenditure accurately to the appropriate departments and cost centres
- Matching goods received against purchase orders to facilitate accurate invoice processing and timely payment to suppliers
- Supporting the administration of sundry and one-off supplier payments, ensuring appropriate authorisation and documentation
- Obtaining quotations, negotiating with suppliers, raising purchase orders, and issuing them to vendors in a timely and accurate manner
- Building and maintaining positive supplier relationships while providing professional support to internal stakeholders and external partners
- Assisting with procurement reporting, data analysis, and continuous improvement initiatives to enhance purchasing processes and drive operational efficiencies
- Interacting with our guests, always warm, professional, helpful and doing everything you can to exceed their expectations; playing your part in making their stay with us 5 star in every way
- You have previous experience in purchasing or a buying environment, with knowledge of procurement systems (ERP/P2P), inventory and stock management, purchasing processes from requisition to invoice
- With strong Excel skills, you ideally have a background in financial accounting with exposure to negotiation and contracts; you also have exceptional attention to detail and take huge pride in producing accurate, high-quality work
- You have exceptional attention to detail and take huge pride in producing accurate, high-quality work
- Knowledge of Incoterms would be advantageous, although a willingness to learn and develop in this area is equally important
- Strong analytical skills enable you to interpret data and present meaningful insights that support effective decision-making
- Reliability comes naturally to you, and you consistently see tasks through to completion while maintaining high standards
- Thriving in a fast-paced environment, you can adapt quickly and effectively prioritise competing demands to support the wider team
- Building positive relationships with colleagues, stakeholders, and suppliers is one of your strengths, and you communicate with confidence and professionalism
- A proactive and enthusiastic approach allows you to identify opportunities for improvement and contribute to the success of the team
- Whether working independently or collaboratively, you take ownership of your responsibilities and manage your workload effectively
- You have excellent verbal and written communication skills which enable you to build credibility and work effectively with a diverse range of stakeholders
- Highly motivated and possessing an immense sense of pride in your work; you're passionate about delivering the high standards for our guests in line with the Gleneagles brand
- You have a positive “can do” attitude to solving problems in a professional and courteous manner
- A strong team player with great communication skills and an enthusiastic approach; you're well organised and punctual
- You want to be part of a team that works hard, supports each other and above all has fun along the way
- 30 days holiday (including bank holidays) that increases with service
- Seasonal parties and local social events
- 50% discount on Food Beverage, Country Pursuits, Spa and Hair Salon (Mon-Thurs) and the Golf Driving Range
- Golf Membership (with access to all 3 championship courses) for £50.00 per annum
- Flexi points into your Perkbox wallet to spend as you choose. The points can be spent immediately, or you can save them up over a number of months, for perks that cost that little bit more. All this gives you greater choice, so you can pick the things that mean the most to you!
- Free ‘pay day’ lunch and monthly drinks offers
- A generous ‘refer a friend’ scheme
- Stay with us as a guest at Gleneagles or Gleneagles Townhouse for up to 2 nights per year at £95.00 per night – a benefit available upon completion of 12 months service
- Friends Family discounted rate of £225 - £275 BB per night at Gleneagles
- Enjoy discounted rooms and restaurants rates with up to 50% off across the wider Ennismore brands and hotels, located across some spectacular locations, including London, Paris, Rome, Dubai, Doha, Rio, NY, Chicago and LA...to name just a few
- Subsidised, single occupancy, en-suite accommodation available on our grounds
- Pension scheme
- Life Insurance
- Employee Assistance Programme, offering support and confidential advice for you and your family when you need it most
- Ongoing investment in your personal development with access to internal and external training qualifications and programmes
- Internal career opportunities across a wider range of specialisms and departments
- Monthly recognition programme
- Volunteering day every year with a charitable partner of your choice
- Gleneagles Cycle Scheme, helping you spread the cost of the bike you really want while reducing your carbon footprint
- About gratuities service charge:
- Gratuities (tips) and service charge (an additional charge added to our room rates and services across the hotel that is passed directly to our employees) are paid on a pro-rata basis regardless of your role
- It is estimated that in 2026, our full-time employees can expect to receive around £5,000 in addition to their annual salary
If you are our next Procurement Assistant, please forward your most recent CV to us today!
INDHP
