Job Overview
We are looking for an experienced, organised and proactive Office Lead Administrator to oversee the day-to-day running of our office while providing high-quality administrative support across the business. This is a key role for someone who enjoys creating structure, ensuring processes are followed and taking ownership of office operations.
The successful candidate will be confident using Microsoft Office, particularly Word and Excel, have excellent organisational skills, keen attention to detail and will be able to delegate tasks effectively while maintaining a positive and professional working environment.
Key Responsibilities
- Manage the day-to-day administration and smooth running of the office.
- Lead and support the administration team, delegating workloads and ensuring deadlines are met.
- Maintain and improve office systems, procedures and processes.
- Produce professional documents, reports and correspondence.
- Maintain spreadsheets, analyse data and produce reports using Microsoft Excel and inhouse systems.
- Ensure company records, databases and filing systems are accurate and up to date.
- Coordinate office supplies, equipment and facilities management.
- Support senior management with administrative tasks and business projects.
- Monitor workloads and identify opportunities to improve efficiency.
- Ensure company policies and procedures are consistently followed.
- Liaise with clients, suppliers and internal departments in a professional manner.
- Assist with meeting coordination, minute taking and diary management where required.
- Support onboarding and administrative processes for new employees.
- Identify issues before they arise and take initiative to resolve them.
Person Specification
Essential
- Previous experience in a senior administrative or office management role.
- Highly proficient in Microsoft Word and Excel.
- Strong IT and systems skills, with the ability to learn new software quickly.
- Excellent organisational and time management skills.
- Proven ability to follow and implement processes consistently.
- Confident delegating tasks and supporting colleagues.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Self-motivated with a proactive approach to work.
- Ability to prioritise multiple tasks and work under pressure.
- Professional, reliable and approachable.
Desirable
- Experience managing or supervising a small administration team.
- Experience using CRM or business management systems.
- Knowledge of health and safety or professional services environments.
Key Skills
- Leadership and delegation
- Office management
- Microsoft Word (Advanced)
- Microsoft Excel (Intermediate to Advanced)
- Process improvement
- Systems administration
- Problem solving
- Organisation and planning
- Communication
- Teamwork
- Initiative
What We're Looking For
We are looking for someone who naturally takes ownership, enjoys keeping things organised and doesn't wait to be asked. You'll be someone who spots opportunities for improvement, ensures the office runs efficiently, supports the wider team and leads by example. You'll be confident in making decisions, delegating work appropriately and maintaining high standards across all administrative functions.
Renumeration and Benefits
· Salary starting from £27,000
· 25 days holiday
· Extra bonus half days if company targets are met (max 6 extra days holiday)
· Bonuses paid out twice yearly
· Free parking on site
If you would like to apply, please email Lucie Ager, Operations Manager your CV and a brief application letter explaining how you can successfully meet the criteria for this role: [email protected]
Pay: £27,000.00-£30,000.00 per year
Benefits:
- Additional leave
- Company events
- Company pension
- Free parking
- On-site parking
Work Location: In person
