We're looking for a highly organised Transport & Fleet Coordinator to join our team and play a key role in supporting the management of our nationwide fleet of LGVs, vans and company cars.
This is an excellent opportunity for a detail-oriented administrator who enjoys working in a fast-paced environment, managing multiple priorities and ensuring compliance across fleet operations. Reporting to the Transport and Compliance Manager, you'll be responsible for supporting the day-to-day administration of the fleet, ensuring vehicles remain compliant, cost-effective and operationally efficient.
In return you will receive a Competitive Salary, 25 days annual leave plus bank holidays, Life Assurance, Westfield Health Cash Plan, Auto enrolment pension scheme & Lifestyle Benefits – discount on selected high street stores.
- Administration of the fleet database for company cars, vans and LGVs to a ensure compliance with legislation and industry best practice.
- Invoice validation from third party suppliers to ensure compliance with contractual obligations and authorised spend.
- Validation and efficient administration of penalty charge notices to reduce costs and charges, including taking ownership of the dispute process from beginning to end.
- Maintaining the vehicle database to ensure accurate recording of vehicle location, ownership, status, etc.
- Collection and monitoring of company car P11D details for HMRC requirements.
- Assisting the regional transport managers with scheduled and reactive maintenance to ensure a high degree of availability with the core fleet.
- Coordination and administration of driver license checks.
- Managing and processing all requests for short term hire car bookings with the nominated third-party supplier against a cost efficiency matrix.
- New vehicle ordering support for company car users, with co-ordination of new orders in line with company sign off and procedures.
- Management of company fuel card administration including issue, cancellation and renewal.
- Assisting with gathering all legal paperwork for trucks and trailers after inspections/MOT’s
- Tracking driver training such as, but not limited to, DCPC, IPAF, and all relevant systems are kept up to date.
Qualification and Experience Requirements:
- Proficient in the use of Microsoft office packages including Word and Excel (maintenance and data collation).
- Experience of working in a fleet environment preferred,
- Strong communication skills and the ability to work with people at all levels.
- Ability to multitask, prioritise workload, problem solve and find solutions.
- Knowledge and understanding of LGV compliance.
- Knowledge of LGV driver tacho hour management systems preferred.
- Previous understanding of the FORS accreditation and requirements preferred.
Part of the Loxam Group, Nationwide Platforms are the UK's leading specialist provider of Powered Access rental equipment, with the largest and broadest fleet, local depots spread across the country and our wealth of experience partnering with companies in a variety of sectors including Construction, Warehouse & Distribution, Aviation, Facilities Management, Industrial Services, Telecoms and Media, our customers can depend on us to provide the right solution to support their every working at height need.
At Nationwide Platforms, your safety is absolutely our priority. Our award winning BlueSky Solutions and Training division offer our customers access to the latest and safest ways to work and through long standing partnerships with our manufacturers, we will always provide equipment that will lead the way to a safer industry. Some of our innovations include the award-winning secondary guarding systems and Harness ON™, a range of pioneering Material Handling Attachments (MHAs), and the SkySentry™ control and monitoring system.
At Nationwide Platforms, we are dedicated to fostering a diverse, equitable, and inclusive workplace. We recognise that a variety of perspectives, experiences, and backgrounds is crucial to our success in the Powered Access industry. Our commitment is to ensure that every employee feels respected, valued, and supported in their work environment.
