Job Advert: Full-Time Rugby & Club Administrator
Location: Scarborough RUFC, Silver Royd
Position: Rugby & Club Administrator
Contract Type: Full-Time, Permanent
Salary/Benefits: Competitive + excellent perks (including free gym discount, subsidised meals, and quality kit)
Role Summary
Scarborough RUFC is seeking an organised, proactive, and community-minded Rugby & Club Administrator to anchor our thriving Age Grade and Senior rugby programme and support wider business growth. Balancing structured administration with hands-on club engagement, you will act as the vital central link between our Board, 150+ volunteers, grounds/catering teams, and the local community.
If you are a problem-solver who thrives in a vibrant, community-focused sports environment and doesn't mind a fast-paced Sunday morning, we want to hear from you.
Key Responsibilities
Rugby Administration: Coordinate the weekly Age Grade and Senior rugby schedule (Shrimps to Colts, including girls' sections, plus 4 senior teams). Manage pitch allocations, schedule club referees, oversee RFU Game Management System (GMS) registrations, and coordinate DBS compliance/safeguarding workflows.
Rugby Event Coordination: Act as the face of the club on Sunday mornings, managing reception, greeting visiting teams, and ensuring smooth logistics. Liaise closely with catering and grounds teams for training and match-day requirements.
Club Admin: Club Membership Management, Event Bookings & Management, contracting & Documentation
What We Are Looking For
Exceptional Communication: A warm, approachable personality capable of building strong relationships with volunteer coaches, staff, parents, and external partners.
Strong Administration Skills: Highly organized with an eye for detail, comfortable managing spreadsheets, documentation, and digital platforms (GMS, HEJA, and social media scheduling).
Resilience & Agility: A calm-under-pressure operator who can handle the dynamic, fast-moving nature of a busy sports club.
Flexibility: Ability to work a varied schedule, including essential weekend hours (specifically Sunday mornings) during the rugby season (September to May).
To Apply - Please submit your CV and a brief cover letter outlining your suitability for the role to Graeme Jeffrey.
Pay: £13.75-£15.00 per hour
Benefits:
- Company events
- Company pension
- Employee discount
- Free parking
- Gym membership
- On-site parking
- Sick pay
Work Location: In person
