Commercial Administrator
Location: Office-Based, moving to hybrid upon successful completion of probation
Hours: Part Time, 20 hours per week, to be completed over 5 days
Salary: £26,013k Pro-Rata - 20 hours per week, £13.34 per hour
Are you a highly organised, detail-focused and looking for a role where your work genuinely contributes to business growth?
At AEC, we are a well-established compliance business, looking after the built environment and workplace supporting our customers to manage the risks from asbestos, water and fire safety and occupational hygiene services where working processes meet the need to work safely. We are looking for a Commercial Administrator to join our dynamic team. This is a varied role that combines bid administration, commercial coordination and data management to help support the continued growth of our business.
You will assist with the strategic coordination of high-value contract bids, and support the overall commercial team with the monitoring of automated systems, such as anniversary jobs and bid administration functions. If you have a keen eye for both detail and numbers — this is the job for you.
What You'll Be Doing
Working closely with the Bid Manager, you will play an important role in coordinating our tender process, as well as supporting our overall growth across wider commercial processes across the business. This includes:
- Supporting the administration and coordination of tender submissions from opportunity through to submission
- Utilising tender search tools, such as Find a Tender, to identify key, relevant opportunities to obtain new contracts and support our growth
- Supporting the scheduling and monitoring of recurring commercial works, including anniversary reviews and automated workflows.
- Be the engine behind our bidding process — tracking, reviewing, and submitting tenders that help grow our business.
- Use AI tools to filter opportunities and drive efficiencies.
- Maintaining bid trackers, commercial reports and opportunity pipelines
- Monitor and manage portals, upload documents, chase stakeholders, and ensure every submission is fully complete, compliant, and on time.
- Keep tabs on industry trends and build powerful pipeline reports for our sales team.
- Work side-by-side with our Bid Manager to proof, polish, and upload winning proposals.
- Liaising with stakeholders and other colleagues across the business to gather information required for bid submissions.
- Providing administrative support to the wider commercial team as required
Why You'll Love It Here
- Big impact - You'll be directly supporting our growth.
- Modern tools - We use tech to make things smarter and smoother.
- Supportive culture - A full induction, mentoring, and ongoing training await you.
- Progression - Career development is something we take seriously.
We're Looking For Someone Who:
- Is hyper-organised with a keen eye and attention for detail
- Has strong written and verbal communication skills
- Can liaise well with stakeholders across the business
- Can handle multiple deadlines at once and prioritise effectively
- Loves spreadsheets and isn't afraid of tech tools
- Thrives in a fast-paced office environment
- Has a proactive approach with a willingness to learn new systems and processes
- Bid experience is helpful — but we care more about your attitude, initiative, and drive to learn.
Why You'll Love Working With Us:
From day one, you'll have a tailored training plan designed to give you a deep understanding of how our business works and how to thrive in your role. You'll learn hands-on from experienced colleagues, spend time out on site to see projects in action, and collaborate with teams across the business. We believe in giving you the full picture, so you're equipped with the knowledge, confidence, and tools to make a real impact. This is a role where you'll grow fast, build strong internal relationships, and gain valuable experience across all areas of operations — with plenty of support every step of the way.
AEC is an employee-owned compliance consultancy and training organisation specialising in the safe management of asbestos, water, fire, and occupational hygiene in the built environment. Established in 1997, we've grown from a small asbestos surveying consultancy to one of the UK's leading providers of vocational training services, and a trusted, well-established compliance partner to businesses across a wide range of sectors. With offices in Manchester and Essex, we serve clients both nationally and internationally. In 2024, we transitioned to an Employee Ownership Trust, giving our team a stake in the company's success. Our values of honesty, integrity, independence, and people-first are at the heart of everything we do.
Employee Owned: We put our people first—giving you a real stake in our success, a voice in the business, and the opportunity to share in the rewards of our growth.
Career Development: Ample opportunities for growth, including the chance to earn further professional qualifications.
Fantastic Benefits: 23 days leave (plus bank holidays), private healthcare, pension scheme, holiday buy-back, sick pay, loyalty bonus' and more!
Supportive Culture: A safety-first, collaborative work environment where quality and care are at the heart of everything we do.
Inclusive Workplace: We are committed to recruiting from all walks of life to create a more sustainable, diverse, and forward-thinking future.
�� Ready to Apply?
If you're looking for a role that blends structure with variety and autonomy with teamwork — this is it. Take ownership. Drive change. Help us grow. 