The Workshop / Parts Coordinator role sits within the Fleet Team at Ubico. This role is key in supporting front line service delivery ensuring vehicles are maintained in an efficient and cost effective manner and that our clients receive a high quality service for all their vehicle maintenance needs, whilst ensuring minimum downtime.
You will be required to manage the allocation and control of all Ubico owned and third party stock, ensuring optimum levels on hand to enable the workshop to undertake inspections, maintenance and repairs efficiently. Ubico operates a diverse fleet of vehicles including heavy goods, light commercial vehicles and plant, so a good knowledge of obtaining parts at a competitive price from various supply chains is imperative.
We have a dedicated and professional team and this is an exciting opportunity for a highly motivated Workshop & Parts Coordinator to join us as we progress to the next level. We need the successful candidate to demonstrate key strengths in accurate stock control and tenacity in parts procurement in a challenging market whilst working to tight deadlines. The post holder will also be required to manage the workflow between the administration team and workshop supervisors, ensuring clear and concise communication between all parties, with the ability to think outside the box. The post holder will be required assist the workshop supervisors in ensuring the workshops are running smoothly at all times.
Transferring work orders into Ubico’s Fleet Management System (FMS), ensuring accurate and efficient data entry to allow effective reporting including vendor supply chain and vehicle cost analysis across the fleet.
You will need
- Full, valid, Class B UK Driving Licence with appropriate own vehicle insurance for the role.
- Knowledge of plant and machinery parts procurement.
- Experience of HGV product ranges
- Able to work using own initiative as well as working as part of a team with a friendly, outgoing and enthusiastic outlook, whilst working to strict deadlines with a high degree of accuracy
- Have an understanding of automotive product ranges with experience in a similar role.
For more information about this role please see the Job Description/Person Specification.
Special Conditions- Use of a car for work purposes
Vacancies can close earlier than stated if a high number of applications have been received. We recommend that you submit your application as soon as possible
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What we can do for you
- Driver CPC Training - We cover all costs to help you stay qualified.
- Learning & Progression - We support your growth, whether you're starting out or moving up.
- Flexible Working – Options include hybrid roles and task & finish shifts.
- Community Impact - Help make your neighbourhood cleaner and greener.
- Generous Leave – 26 days annual leave + bank holidays (rising to 30 days after 5 years).
- Holiday Flexibility – Buy or sell up to 1 week of leave.
- Pension Support – 5% employer contribution to your retirement.
- All employees have access to Ubico Perks, our rewards and benefits platform - offering exclusive discounts, deals and cashback on everyday essentials
- 24/7 Support – Free, confidential helpline for you and your family.
- Health & Wellbeing – Free eye tests (role-dependent), flu jabs, and wellbeing resources.
- Workplace Comforts – Free PPE, tea & coffee, and on-site parking.
We provide vital environmental services across Gloucestershire, Wiltshire and West Oxfordshire - keeping communities clean and green. Our work includes waste and recycling collections, street cleansing, grounds maintenance, building cleaning, managing recycling centres and maintenance of our fleet.
Our values are at the heart of everything we do. We’re proud of our strong work ethic and are looking for enthusiastic, dedicated individuals who share our commitment to making a positive difference.
To apply for this position please click on "apply now" within this page and complete your application form and supporting statement. Please tell us about your skills, knowledge, qualifications, experience and how they meet the criteria listed above and in the job description/person specification. It’s important that we’re a good fit for each other, so let us know what’s important to you and why you want to work for Ubico.
Ubico is committed to meeting its statutory and moral duties to safeguard and promote the welfare of children, young people under 18 years of age and adults at risk who are the recipients of its services and/or activities. Pre-employment checks include medical screening, references, proof of identity and right to work, and may include criminal record verification.
