Job Title:
Personal Assistant to the Managing Director
Location:
Remote (with occasional in-person attendance as required)
Working Hours & Benefits:
- Part-time: Monday to Friday, 9:00am – 3:00pm
- 33 days annual leave (including bank holidays)
- Flexible remote working
- Opportunity to work directly alongside the Managing Director of a multi-company group
Reporting To:
Managing Director
Role Overview:
We are seeking a highly organised and discreet Personal Assistant to support the Managing Director of a diverse group of companies operating across the laundry services, property, and investment sectors. This role is ideal for someone who thrives behind the scenes, excels in structure and follow-through, and is confident managing multiple tasks and priorities in a fast-paced environment.
The successful candidate will become an extension of the MD, handling key administrative responsibilities, ensuring alignment across personal and professional commitments, and managing a blend of internal deadlines, correspondence, and logistics.
Key Responsibilities:
- Managing complex calendars and scheduling meetings across multiple businesses
- Following up on internal and external deadlines to ensure project and task completion
- Coordinating travel arrangements and producing itineraries
- Managing inboxes, correspondence, and internal communications
- Creating, filing, and managing documents and records
- Liaising with suppliers, partners, and internal team members on behalf of the MD
- Managing expenses, reconciliations, and reporting via Xero
- Supporting with personal responsibilities including organising gifts, cards, celebrations, and key anniversaries
- Light micro-project management across varied business initiatives
- Maintaining the highest level of discretion, confidentiality, and integrity at all times
Essential Skills & Experience:
- Exceptional attention to detail and high standards of accuracy
- Previous experience in a similar Personal Assistant, Executive Assistant, or Legal Secretary role
- Outstanding organisational and time management skills
- Proactive and structured approach to work with strong follow-through
- Confident using:
- Microsoft 365 (Outlook, Word, Excel, Teams)
- Xero
- Zapier
- HubSpot
- Trello
- Comfortable working independently and managing multiple priorities with minimal supervision
Ideal Personality Fit:
The MD is a high-performing ‘Commander’ personality type – the ideal candidate will complement this with an ‘Orchestrator’ or ‘Shaper’ work style. You will thrive in this role if you are calm under pressure, process-driven, intuitively supportive, and able to anticipate needs before being asked.
Opportunities for Progression:
This role offers the potential for future growth into leadership roles within the business group, depending on performance and interest. You will be exposed to strategic-level decision-making and the operational mechanics of scaling businesses.
How to Apply:
If you are a detail-obsessed organiser with a flair for proactive support and love making things happen behind the scenes, we’d love to hear from you. Please submit your CV along with a short cover letter explaining why you’d be the perfect fit for this role.
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Pay: £28,000.00-£30,000.00 per year
Additional pay:
Benefits:
- Company events
- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking
- Private dental insurance
- Private medical insurance
- Work from home
Schedule:
- Monday to Friday
- No weekends
Language:
- English (preferred)
- Spanish (preferred)
Work Location: Remote
Application deadline: 04/05/2025
