Job Summary
We are seeking an enthusiastic and detail-oriented Accounts Payable Assistant to join our finance team immediately. As an Accounts Payable Assistant, you’ll be leading and managing the end-to-end purchase ledger function, ensuring supplier invoices are processed accurately and on time, payment runs are executed to agreed schedules, and supplier accounts are reconciled and maintained.
Responsibilities
Invoice processing
- Register, code, and process high volumes of supplier invoices and credit notes, matching to purchase orders and goods received notes where applicable.
- Experience working in businesses with stock/inventory management is essential, dealing with discrepancies and warehouse staff to ensure matching controls are adhered to.
- Route invoices for authorisation in line with the company's approval matrix and chase outstanding approvals.
- Investigate and resolve invoice discrepancies (price, quantity, missing PO) with suppliers and internal budget holders.
Payments
- Prepare weekly/monthly BACS payment runs for review and authorisation, ensuring payment terms are met and early-settlement discounts captured where available.
- Process ad hoc and urgent payments in line with authorisation controls.
- Verify and set up new supplier bank details following the company's fraud-prevention verification procedure; process amendments with the same controls.
Reconciliation and ledger housekeeping
- Reconcile supplier statements monthly, investigating and clearing aged or unmatched items.
- Maintain a clean aged creditors report; escalate disputed balances and long-outstanding items to the Assistant Management Accountant/Financial Controller
- Support month-end close, including accruals for goods received not invoiced and cut-off checks.
Supplier and internal relationships
- Act as first point of contact for supplier account queries, responding within agreed timescales.
- Manage the AP inbox, ensuring nothing is left unactioned.
- Work with warehouse and procurement colleagues to resolve GRN and ordering discrepancies at source.
Other
- Process employee expense claims in line with company policy, checking receipts, VAT treatment, and mileage rates.
- Maintain accurate, audit-ready records and support internal and external audit requests.
- Head office and Branch consumables purchasing
- Identify and suggest improvements to AP processes and controls.
Skills
- Strong experience in accounts payable, receivable and credit control duties
- Confident use of Microsoft Office (Predominantly Excel and Outlook)
- High level of attention to detail
- Able to prioritise and organise your own workload
- Experience using finance systems and bank portals for raising payments
- A forward thinker, capable of problem solving when required
- Ability and willingness to work as part of a team
Prior experience in accounts payable or related fields will be considered an asset. The position is available for immediate start.
Pay: £30,000.00-£35,000.00 per year
Benefits:
- Casual dress
- Company pension
- Free flu jabs
- On-site parking
- Referral programme
Application question(s):
- If not, what is your current earliest start date?
- Are you available for an immediate start?
Work Location: In person
