The Women and Children's Division are looking for an individual with experience and knowledge of rota coordination/resource planning to take on this challenging but rewarding role. You must have excellent computer, administrative and communication skills and work well as a member of a team whilst being able to use their own initiative.
You will provide administrative support to the department managers by day to day administration and co-ordination of rotas for the department’s doctors across the Division to ensure a smooth running of activity and optimally maximising the activity which can be delivered within our services, flagging up any rota issues with managers in a prompt and timely way.
You will liaise with doctors, clinical teams, admin staff, waiting list coordinators, outpatient teams and IT as well the management team to ensure effective high quality service is provided for our patients.
- To be responsible for maintaining accurate and up to date rotas using Excel and/or rota software (ideally Medirota) for all divisional activity, including coordinating cover for theatres, clinics, wards and on-call provision, OOH work and additional activity.
- To maintain accurate spread sheets around flexible cover sessions for theatre lists and clinics.
- Agree and approve annual leave for clinical staff based on department policy and ensure accurate recording of this, escalating to General Manager appropriately
- Ensuring on call swaps and gaps are covered within the rota
- Forward planning for potential changes in rota to maximise activity delivery, typically working to 6 weeks out
- Build and apply templates for junior medical staff on rotations
- Weekly meeting with Performance and Ops manager, General Managers and College Tutors for clinic, theatre, ward and on call forward look
- Collate extras for all clinical staff monthly, liaising with medical HR and finance
- To liaise closely with department managers and follow their instruction on arranging action for cancelling clinics and theatre lists.
- To undertake training as and when necessary and to ensure awareness of and compliance with Trust policies and procedures.
Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations, operating from three main sites at Southmead, Bristol city centre and Weston.
With an annual turnover of £2.3 billion, we are now one of the largest NHS trusts in the United Kingdom. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. Bristol NHS Foundation Trust values all people as individuals. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.
For full details of the Rota Coordinator role, please see the job description and person specification.
