We are seeking an experienced Document Controller / Site Administrator to join our dynamic civil engineering team, specialising in groundworks and infrastructure projects. The ideal candidate will have a strong background in Administration within the construction sector, with proven experience working to tight deadlines.
Job type: Contract, Full time
Working hours: 07:30 – 17:00 (Monday to Friday)
Contact Alison on 07814 091547
About the role
We are seeking a highly organised and proactive Construction Document Controller / Site Administrator to join our project team on a busy construction site. This role is critical in ensuring all project documentation, administrative processes, and site records are managed accurately and efficiently to support successful project delivery.
The successful candidate will act as the central point of contact for document control and site administration, maintaining project records, coordinating communications, and supporting both the site management and project teams.
Key responsibilities
Document Control
- Manage and maintain all project documentation using the company's document management system.
- Ensure documents are correctly distributed, tracked, and archived in accordance with project procedures.
- Control the issue, receipt, review, and storage of drawings, specifications, and technical submissions.
- Maintain accurate revision histories and document registers.
- Monitor document workflows and ensure deadlines for submissions and approvals are met.
- Support quality assurance processes by maintaining relevant records and documentation.
Site Administration
- Provide administrative support to the Site Manager, Project Manager, and wider project team.
- Prepare meeting agendas, take minutes, and distribute actions.
- Manage site correspondence, reports, and filing systems.
- Coordinate inductions and maintain personnel records.
- Organise site office supplies, equipment, and resources.
- Collate weekly and monthly reports as required.
- Assist with timesheets, workforce records, and subcontractor administration.
- Maintain health and safety records, training certificates, and compliance documentation.
Essential requirements
- Previous experience as a Document Controller, Site Administrator, Project Administrator, or similar role within the construction industry.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and Teams.
- Experience using document control systems such as Viewpoint, Procore, Aconex, Asite, BIM 360, or similar.
- Excellent organisational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to work independently and manage multiple priorities.
- Confident communication skills and professional manner.
- Knowledge of construction documentation processes and project workflows.
Desirable qualifications & experience
- Experience working on large-scale construction or civil engineering projects.
- Understanding of ISO quality management systems.
- Knowledge of health and safety documentation requirements.
- CSCS card holder (or willing to obtain).
What we offer
- Opportunity to work on high-profile infrastructure projects
- Supportive and collaborative team environment
- Career development and training opportunities
- Competitive salary and benefits package
Why Join McDermotts
McDermotts is a nationwide civil engineering and groundworks company based in Birmingham, supporting some of the largest construction companies across the length and breadth of the UK. Established in 1994, we’re a family-founded business that still operates with the customer focus and values we started with. Construction is our passion, and we believe that the industry can provide rich and rewarding experiences.
Our certifications include: CIOB, ISO 45001, ISO 9001, ISO 14001, ISO 50001, NHSS30, PQS Health and Safety SSIP, Achilles Building Confidence, Safe contractor, Construction Line, SMAS, Mission Zero and Considerate Constructors.
To ensure we continue to meet the needs of our customers and grow as a business, we continually look for new recruits to join our team. When you engage with McDermotts, you are not just joining a team, you become part of our family. Our culture is built around supporting each other and working together to achieve success.
Commitments to equality & diversity
- McDermotts is an equal opportunities employer, and we value diversity.
- All engagement is decided based on a qualifications, merit and business need.
- Applicants from outside the UK must have a suitable visa or the Right to Work in the UK to be considered for this job.
- Your shared personal information will be stored and shared by email or a printed copy with HR and hiring managers in relation to any open vacancy for which you wish to be considered.
**NO AGENCIES**
Benefits:
- Company events
- Company pension
- On-site parking
Ability to commute/relocate:
- Middlewich CW10: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative: 5 years (required)
- Site: 5 years (required)
- Microsoft Office: 5 years (required)
- Documennt control: 3 years (required)
- Construction: 3 years (required)
Location:
- Middlewich CW10 (required)
Work Location: In person
