Refits & Operations Coordinator
Private Property Investment & Management Business Hybrid — North & South Lanarkshire £25,000–£30,000, dependent on experience Full-time, permanent
We’re refurbishing rental properties on a constant rolling programme, and right now that programme lives in one person’s head. We need someone to turn it into a system: every refit on a clear timeline, every cost logged and forecast, every property handed back let-ready on schedule — no exceptions.
About Us
We’re a private property investment and management business operating across North and South Lanarkshire. We acquire, refurbish and let residential property, working with a settled network of trusted contractors and tradespeople across every job. We’re not looking for someone to build that network — it’s already in place. We’re looking for someone who can plan it, run it to a deadline, and keep an accurate account of every pound spent.
About the Role
Twelve months in, this role will have taken full ownership of the refit pipeline: refurbishments moving through our contractors on a predictable schedule, snagging closed out in days rather than weeks, and a weekly cost forecast the business can rely on without having to chase it. As you prove out that system, the role will pick up broader operational and admin responsibility — this is a foundational hire for someone who wants to grow into a wider operations role.
What You’ll Do
- Plan and track every refurbishment against clear turnaround targets — small refits in under 4 weeks, large refits (kitchens, bathrooms) in under 6 weeks, very large refits (rewires, windows) in under 8 weeks — and hit target time on 90%+ of jobs.
- Own the cost record for every refit: log, agree and reconcile spend against contractor quotes and invoices, with no gaps and no surprises.
- Chase snagging through to sign-off within 5 working days of practical completion, so every property is handed back genuinely let-ready.
- Build and submit a rolling 4-week cost forecast every week, covering refit spend, trade costs and materials — starting rough and tightening to within 10% of actual spend within 6 weeks.
- Coordinate our existing contractors and trades to keep every job moving to schedule — no sourcing required, just relentless follow-through.
- Keep a single source of truth — a live tracker covering every refit, cost and deadline — that gives an accurate picture at a glance, at any time.
- Pick up wider operational and admin tasks as they arise; this role is expected to grow with the business.
What We’re Looking For
Required
- Experience coordinating multiple projects or workstreams at once against firm deadlines — property, construction, lettings or a comparably fast-moving environment.
- Exceptional organisational skills: you naturally own a schedule, chase people to hit dates, and don’t let things quietly slip.
- Strong Excel skills — formulas, pivot tables, trackers — you’ll be building and maintaining schedules and cost forecasts from week one.
- Comfortable with numbers: accurate at logging, checking and reconciling costs.
- Clear, concise written communicator — you’ll be liaising with contractors and reporting progress regularly.
Preferred (nice to have)
- Experience specifically in refurbishment, maintenance or lettings coordination.
- You’ve been finding ways to use AI tools (ChatGPT, Copilot, Claude, etc.) to work faster and simplify your own job — we want that habit here, not just Excel skills.
- Familiarity with project tracking tools (Asana, Monday.com, Trello) alongside Excel.
- A full UK driving licence, for occasional site visits.
Compensation & Benefits
- £25,000–£30,000 per year, dependent on experience.
- Hybrid working, with regular travel to properties across North & South Lanarkshire.
- Direct exposure to how a property business runs end to end, with room to grow into a broader operations role.
How to Apply
Apply directly via Indeed with your CV and a couple of lines on a time you brought a messy, multi-deadline project back under control.
Pay: £25,420.00-£35,000.00 per year
Benefits:
- Casual dress
- Free parking
- On-site parking
Work Location: Hybrid remote in East Kilbride G75
