Full-time temporary opportunity | September 2026 start | Weekly PAYE pay
Keep the school office running smoothly. Support families. Make a difference in the Birmingham school community.
Are you an experienced receptionist or administrator with excellent organisational skills and a professional, friendly approach?
Schools Mutual Services is working in partnership with a Birmingham School to recruit a reliable and confident Receptionist / School Administrator to provide office cover at the start of the new academic year.
This assignment will begin on Tuesday 1 September 2026 and is expected to provide cover for the first few weeks of the academic year while pre-employment checks are completed for a new member of staff.
The role would suit an experienced administrator, receptionist or school office professional who can quickly become familiar with new systems, communicate confidently with parents and staff, and support the smooth day-to-day running of a busy school office.
Why join Schools Mutual Services?
With Schools Mutual Services, you are treated as a valued education professional, not just another booking.
You can expect:
- Weekly PAYE pay with no umbrella company deductions
- Competitive and transparent rates
- Dedicated consultant support from professionals who understand education
- A supportive introduction to the school and its systems
- Opportunities to work within schools across Birmingham and surrounding areas
- The opportunity to be part of a school-owned, not-for-profit supply bank
What you'll be doing
As a Receptionist / School Administrator, you will play an important role in ensuring the school office operates efficiently and provides a welcoming and professional service to parents, pupils, staff and visitors.
Your responsibilities will include:
- Using the Arbor MIS system to support school administration
- Welcoming and assisting parents and visitors at the school office window
- Answering, screening and directing telephone calls
- Responding to parent queries in a professional and helpful manner
- Carrying out general school administration and office duties
- Supporting the day-to-day running of the school office
- Maintaining accurate records and information
- Supporting school staff with administrative tasks as required
- Following school procedures relating to safeguarding, confidentiality and data protection
- Providing a friendly, professional and efficient first point of contact for the school
What we're looking for
We are keen to hear from organised, reliable and professional administrators who are confident working in a busy front-office environment.
You should have:
- Previous experience in reception, administration, school administration or a similar role
- Excellent communication and interpersonal skills
- A friendly, professional and approachable manner
- Strong organisational skills and attention to detail
- Confidence answering and directing telephone calls
- The ability to communicate effectively with parents, staff and visitors
- Good IT skills and the ability to learn new systems quickly
- The ability to remain calm and professional in a busy environment
- A proactive and flexible approach to work
- The confidence to work independently when required
- A strong understanding of confidentiality and safeguarding
Experience we are especially interested in
We would particularly like to hear from candidates with experience in:
- School reception
- School administration
- Education administration
- Office administration
- Front-of-house reception
- Parent and visitor liaison
- Arbor MIS
- SIMS or other school management information systems
- Managing busy telephone lines
- Supporting school office teams
- Working independently within an administrative environment
Why this role is different
This is an excellent opportunity to join a Birmingham school at the start of the new academic year and play an important role in supporting the school's office and wider community.
As part of a school-owned supply bank, you'll have access to flexible and rewarding opportunities while remaining connected to schools that value your expertise and contribution.
Our aim is simple: support schools, support staff and keep education funding where it belongs — in education.
Join a school-owned supply bank that values education professionals and helps keep education funding where it belongs — in schools.
INDBIRM
Pay: £13.00-£18.00 per hour
Benefits:
Application question(s):
- Do you have previous experience working in a reception, administration or school office role?
- Have you previously worked within a school or educational setting?
Work Location: In person
