Manage 2 administration staff and apprentice, ensure the procedures and processes of the office run smoothly, be responsible for every day HR needs and work with external HR, read and produce tender documentation and ensure departments are aware of what they need to action, work with the external IT team to ensure systems are operational, work with the external marketing team to devise campaigns, blogs, social media and events, Manage the new business systems to ensure consistent amount of new enquiries.
Functional links withDirectors,Managers, Colleagues, Customers and Suppliers
Duties and Responsibilities:
· Maintain office records and ensure accurate documentation
· Manage office operations and ensure efficiency in daily activities
· Supervise administrative staff and provide guidance and support
· Handle human resources functions such as recruitment, inductions and performance evaluations and other HR related matters
· Oversee vehicle maintenance scheduling
· Generate Quotes and Invoices
· Implement and maintain office policies and procedures
· Working with education providers to ensure apprentices are meeting kpis and on target for achieving the apprenticeship.
· Communicate effectively with internal teams and external partners
· Marketing, advertising and website management working with external marketing team
· Conduct team meetings and coordinate office events
· Manage company insurance and other bills in relation to the business
· Manage the lettings portfolio including inspections, advertising properties, inventories, and maintenance issues
· Working with external suppliers of HR and IT to ensure the smooth running of operations.
· Ensure new business streams generate consistent enquiries
· Network and build relationships with key stakeholders.
· Read incoming tenders and accurately highlight information required and ensure everyone is aware of their responsibilities to fulfil the tender.
Experience:
· Strategic thinking and market insight
· Demonstrable success in achieving sales and revenue growth
· Excellent communication and negotiation skills
· Strong client relationship-building abilities
· Data driven decision making
· Proven experience in an administrative or office management role
· Strong organisational skills with the ability to multitask and prioritise work effectively
· Knowledge of human resources practices and procedures
· Excellent communication skills, both written and verbal
· Ability to supervise a team and foster a positive work environment
· Experience in a construction environment would be advantageous
Pay: £18.50-£22.00 per hour
Benefits:
Ability to commute/relocate:
- Tavistock PL19: reliably commute or plan to relocate before starting work (required)
Language:
Work authorisation:
- United Kingdom (required)
Work Location: In person
