Events Operations Coordinator
London (Hybrid)
About the Role
IQPC is seeking an Events Operations Coordinator to join our London team.
This is an entry-level position supporting the planning and delivery of live business events (up to 150 attendees), as well as assisting Senior Operations Managers on larger international conferences and executive-level events.
You will gain hands-on experience across all aspects of event delivery, working closely with experienced event professionals in a fast-paced, global business.
About IQPC
IQPC delivers high-impact business events for senior executives across industries including Legal, Technology, Energy, Defence, Pharmaceuticals, and Customer Experience.
Our events range from large-scale conferences to invitation-only executive exchanges and 1:1 meeting-based forums, connecting decision-makers with industry-leading solutions.
Key ResponsibilitiesSponsor & Delegate Delivery
- Coordinate sponsor requirements pre-event, ensuring deadlines and materials are met
- Manage onsite sponsor activity including meetings, networking sessions, and branded experiences
- Support Sponsorship Managers to ensure commercial objectives are delivered
Speaker Management
- Act as main contact for speakers
- Collect bios, headshots, and presentation materials
- Manage scheduling and ensure speakers are fully briefed pre-event
- Support travel and accommodation arrangements
Venue & Supplier Coordination
- Liaise with venues post-contract to finalise event logistics
- Manage catering, floorplans, room setups, and attendee numbers
- Coordinate accommodation for speakers and staff
- Source and negotiate with suppliers where required
Budget & Operations Support
- Support forecasting and reforecasting processes
- Assist with supplier negotiation and cost control
- Help ensure events are delivered on budget
Onsite Event Execution
- Act as key onsite contact during events
- Oversee setup, live delivery, and breakdown
- Resolve issues quickly and professionally
- Deliver excellent service to attendees, sponsors, and speakers
Who We’re Looking For
- Highly organised and able to manage multiple tasks under pressure
- Strong communication skills (written and verbal)
- Confident working with internal teams and external stakeholders
- Self-starter with a proactive, hands-on approach
- Able to work in a fast-paced environment with tight deadlines
- Degree preferred but not essential
- Event, hospitality, or coordination experience is a plus
What We Offer
- Hybrid working (3 days London office / 2 remote)
- Full training and structured onboarding
- Clear progression within a global events business
- International travel opportunities (Europe & US)
- 25 days holiday + 8 bank holidays (+ incremental annual leave growth)
- Health Cash Plan and life assurance
- Optional pension scheme
- Employee discount programme
Pay: £27,000.00-£28,000.00 per year
Benefits:
- Casual dress
- Private medical insurance
Work Location: Hybrid remote in London SW1V 1JZ
