You will provide day-to-day administrative support to the CEO, School Leaders, and School Services Manager, helping to ensure the school runs efficiently and that everyone who visits or contacts the school receives a warm and professional welcome.
Responsibilities:
- Act as the first point of contact for parents, visitors, local authorities, social workers and other external agencies, delivering a professional and welcoming service.
- Answer telephone calls, respond to enquiries, and ensure messages are passed to the appropriate staff promptly.
- Prepare letters, reports, meeting minutes and other documents, ensuring accuracy and confidentiality.
- Welcome visitors to the school and support the organisation of meetings, reviews and visits.
- Maintain the school diary, filing systems and accurate administrative records.
- Process incoming and outgoing post and manage document archiving in preparation for digitalisation.
- Order office supplies and liaise with approved suppliers to ensure resources are available.
- Collate staff absence information for submission to HR and coordinate temporary agency staff when required.
- Support the production and distribution of the weekly school newsletter.
- Respond to admissions enquiries and maintain the availability of key forms and documentation.
- Assist with photocopying and oversee the maintenance of office printers and photocopiers.
- Provide cover for the Review Secretary when required, ensuring reports are updated and circulated on time.
About you:
- Previous experience in an administrative role (1–2 years minimum)
- Strong organisational skills and excellent attention to detail
- Ability to manage multiple tasks and work to deadlines
- Confident IT skills (Microsoft Office, databases, and willingness to learn new systems)
- Professional, calm, and empathetic communication style
- Proactive, reliable, and able to work independently and as part of a team
- Strong problem-solving skills and ability to respond effectively in a busy environment
- A positive attitude, with energy and enthusiasm
Experience in a school, care or knowledge of SEN would be desirable, however not essential.
Hours of work: 12 hours per week, Wednesday to Friday 10am-2pm.
Salary: The hourly rate is between £12.71 - £14.43, which is £7,931 - £9,000 annually (depending on experience and qualifications relating to the role)
(FTE salary: £24,784.50 - £28,138.50)
Benefits:
- Staff wellbeing programmes
- 7 weeks annual leave (pro rota)
- Access to funded qualifications
- Enhanced overtime rates
- Free on-site parking
- Staff reward & recognition
- Free lunches on shift
- Training & career development opportunities
- Staff referral program
All applicants must have the Right to Work in the UK and have 12 months or more on their Visa. We are committed to promoting and safeguarding the welfare of the children and expect all staff to share the same commitment. Successful applicants will undertake an enhanced DBS check and pre-employment checks following Safer Recruitment.
We cannot currently offer sponsorship or switch sponsors.
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Job Types: Part-time, Permanent
Pay: £12.71-£14.43 per hour
Benefits:
- Casual dress
- Company pension
- Cycle to work scheme
- Health & wellbeing programme
- On-site parking
- Referral programme
Application question(s):
- Do you have any previous office / admin experience?
Work Location: In person
