This is a part time position ideally working 2 hours 3 days a week, term time only with one week in the school summer holidays (pro rata). Hours to be discussed at interview
Key Responsibilities:
To be responsible for all the administrative duties associated with the School Premises team, including, but not limited to, management of bookings for external lettings, email correspondence, invoicing, renewal of policies and memberships, filing, rotas and keeping accurate records in line with School requirements.
Specific Duties:
· To manage the bookings of external lettings of the School premises. Specifically responding to emails, arranging bookings, working closely with the Finance Team to ensure payments are made and collected on time, liaising with the Site Team to ensure appropriate equipment is available.
· Deal with any external site related telephone calls and enquiries.
· Liaise with contractors to obtain quotes and book in jobs, co-ordinating with site access and staff.
· To keep up to date accurate records of dates for renewal of any policies, safety checks, mandatory inspections and maintenance contracts and keep the Premises Manager informed on progress.
· To assist the School Business Manager and Premises Manager to review and check (annually) the Health and Safety policy;
· Assist the School Business Manager and Premises Manager to organise duty rotas, arrange cover when required and keep detailed records of absences, hours worked and holidays taken by the Site team.
· To assist the Premises Manager to keep accurate records of any accidents.
· Working with the Premises Manager to ensure the most efficient reporting systems for information concerning all premises related matters. Including being responsible for the monitoring and implementation of all utility services including contracts with cleaners, waste providers, suppliers and external contractors.
· Keep accurate filing records.
Pay: £4,144.00-£4,384.00 per year
Benefits:
- Company pension
- Free parking
- On-site parking
Work Location: In person
