Job Introduction
Admin Assistant
George Watson's College, 69 Colinton Road, Edinburgh, EH10 5EG
Pay: £13.65 per hour
Hours: 25 hours per week
Working Pattern: Monday to Friday with flexible shift patterns
Term time only
**Equated pay (sometimes known as spread-over pay) is a method of paying you for your contracted hours, working weeks and holiday pay spread over 12 months instead of just receiving pay during the months that you work and none during the school closures/non-working weeks. This means that you get paid equal amounts of pay every month. Further information will be supplied at interview stage.**
About the Role
We are looking for a proactive and organised Admin Assistant to join our team at George Watson's College. This is an excellent opportunity for someone looking to develop their career in administration while gaining experience across finance, marketing, and business support within a professional educational environment.
Working as part of the Sodexo team, you will provide high-quality administrative support, assist with marketing activities, and help ensure the smooth day-to-day running of college operations.
What You'll Do:
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Provide efficient and professional general administrative support, including email management, document preparation, filing, meeting coordination, and maintaining accurate records.
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Provide finance administration support, including data entry, invoice processing, spreadsheet maintenance, and financial record management.
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Assist with the preparation, creation, and distribution of marketing materials, social media content, and promotional campaigns to promote the College.
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Support the organisation and coordination of projects, events, and wider College initiatives.
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Provide responsive day-to-day administrative and operational support to colleagues and other stakeholders.
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Use Microsoft Excel, Teams, PowerPoint, and social media platforms effectively to complete a range of administrative, finance, and marketing tasks.
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Communicate professionally and effectively with staff, students, prospective students, parents, external suppliers, and other stakeholders as required.
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Ensure administrative and finance tasks are completed accurately, efficiently, and within agreed timescales.
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Produce engaging and appropriate marketing and social media content that supports the College’s communications and promotional activities.
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Maintain accurate and up-to-date records, spreadsheets, databases, and documentation, ensuring information is organised and readily accessible.
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Build and maintain positive working relationships by providing professional, courteous, and responsive support to staff, students, parents, and external stakeholders.
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Support the College with Health and Safety (H&S) management and related administrative activities, as required
What You’ll Bring:
We're looking for someone who is enthusiastic, organised, and eager to learn. You'll enjoy working in a busy environment, managing a variety of tasks, and delivering excellent support to colleagues and stakeholders.
You will ideally have:
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Previous experience in administration, customer service, marketing, or an office environment (desirable but not essential).
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Experience creating social media content or promotional materials (beneficial but not essential).
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Excellent verbal and written communication skills.
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Strong organisational and time management abilities.
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Good working knowledge of Microsoft Excel, Teams, and PowerPoint.
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Excellent attention to detail and accuracy.
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The ability to work independently as well as part of a team.
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A positive, professional attitude with a willingness to learn and develop.
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A creative approach to marketing and content creation.
What We Offer
At Sodexo, we believe our people are at the heart of everything we do. Alongside competitive pay and a great work-life balance, you'll enjoy a range of benefits including:
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Flexible Monday to Friday working pattern.
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Access to wellbeing resources, including mental health support and a 24/7 virtual GP.
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Employee Assistance Programme offering confidential legal, financial, and personal support.
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Exclusive discounts on shopping, travel, dining, and entertainment through the Sodexo Discounts Scheme.
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Salary Finance platform to support financial wellbeing.
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Membership of the Sodexo Retirement Plan.
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Ongoing learning, training, and career development opportunities.
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Cycle to Work Scheme.
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Paid volunteering opportunities.
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Full training and uniform provided.
About Sodexo
At Sodexo, you'll be part of a team that creates a positive impact every day. We value diversity, inclusion, and the unique contribution every colleague brings, creating a workplace where everyone can thrive.
Apply Today
If you're looking for a varied and rewarding role where you can develop your skills and make a real difference, we'd love to hear from you.
Please note that Sodexo and our clients are committed to safeguarding and promoting the welfare of children. This role may require pre-employment checks, including a Disclosure and Barring Service (DBS) check where applicable.
We reserve the right to close this vacancy early if we receive a high volume of applications, so we encourage you to apply as soon.
