Job Summary
We are seeking a professional and organised Receptionist/Legal Secretary to join our busy legal practice. The successful candidate will be responsible for managing front desk duties, providing administrative support and ensuring smooth daily operations. This role offers an excellent opportunity for individuals with strong communication skills and a background in administrative work, particularly within legal environment. The ideal candidate will demonstrate proficiency in audio typing, exceptional organisational skills and IT skills to support our firm.
Duties
- Welcome clients and visitors in a courteous and professional manner
- Answer incoming calls promptly and direct them appropriately
- Manage appointment scheduling and calendar organisation for legal staff
- Perform audio typing of legal documents, correspondence, and reports with accuracy and confidentiality
- Prepare, edit, and format documents using Microsoft Word, PowerPoint, Excel, and Outlook; we transfer and bundledocs.
- Maintain filing systems both electronically and physically in accordance with data protection policies
- Assist with general administrative tasks including photocopying, scanning, and data entry
- Support with document organisation, client correspondence, and case management
- Ensure the reception area remains tidy and professional at all times
- Handle incoming mail and courier deliveries efficiently
Qualifications
- Proven administrative experience, preferably within a legal or professional environment
- Strong audio typing skills with high accuracy and speed
- Excellent communication skills, both written and verbal
- Proficiency in Microsoft Office applications: Word, PowerPoint, Excel, Outlook; We transfer and Bundle docs.
- Good IT skills with the ability to adapt to new software programmes quickly
- Exceptional organisational skills with the ability to prioritise tasks effectively
- Strong time management skills to meet deadlines in a fast-paced environment
- Ability to work independently as well as part of a team
- Attention to detail and confidentiality are essential for this role
This position offers an engaging work environment where organisational excellence and professional communication are valued. The successful applicant will play a vital role in supporting our legal team’s daily operations while developing their career within a reputable firm. There is also growth within this position to progress to that of Legal Assistant.
Pay: £24,420.00-£39,912.14 per year
Benefits:
Work Location: In person
