Key Accountabilities and Responsibilities:
HR Administration
- Ensure that both manual and electronic personnel records are set up and maintained accurately and consistently.
- Manage employee personnel data and ensure that all changes are documented, accurate and updated in the HR System.
- Maintain records in the HR System for annual leave, sickness absence and all other types of leave.
- Develop HR Systems; gather and input data and maintain accurate and up to date relevant HR records.
- Support all HR System users, investigating and responding to any queries / issues.
- Automate processes within the HR System, where possible.
- Respond to general HR queries from both managers and employees.
- Respond to reference requests.
- Produce and submit weekly time sheets for agency workers.
- Prepare weekly / monthly and ad hoc reports relating to HR activities, such as; turnover, headcount and absence for the HR Department, the Board Of Directors and managers, as required.
- Attend meetings and take minutes, as required.
- Arrange the setup of and issue access fobs. Maintain an accurate record of all access fobs issued.
- Issue branded items. Maintain an accurate record of all branded items issued.
- Monitor stock levels of branded items and re-order, as required.
- Ensure that all communication and information systems are kept up to date with relevant HR information.
- Preparation and distribution of letters regarding the Company Pension Scheme, as required by the Group Finance Director.
- Process invoices for payment, as required.
- Ensure that the Company Organisation Charts are maintained in line with ISO requirements.
- Ensure that all HR filing is kept up to date.
- Co-ordinate the transition to an electronic filing system and eliminate paper-based records as far as possible.
- Provide occasional cover on the Main Reception, as required.
Recruitment
- As appropriate, advertise job vacancies internally, on the Careers Page on the Company’s website and on relevant job boards.
- Liaise with recruitment agencies in relation to advertising job vacancies, CV submissions and providing feedback.
- Respond to all speculative applications and pass CVs on for further consideration.
- Provide support with direct recruitment, including; advertising job vacancies, engaging with direct candidates to discuss vacancies and providing feedback to successful and unsuccessful candidates.
- Log all applications within the Company’s Applicant Tracking System.
- Ensure all recruitment administration is completed in a timely manner.
- Schedule interviews as required.
New Starters & Leavers
- Update the HR System with new starter information.
- Inform the business about new starters.
- Organise all new starter welcome packs and induction plans.
- Conduct individual HR inductions for all new starters.
- Request employment references.
- Schedule and chase up probationary reviews.
- Remove / archive leavers in the HR System.
- Ensure that all of the relevant departments are notified of new starters and leavers. (Finance, IT and H&S).
Health & Safety
- Issue DSE Risk Assessment Forms as required.
- Process the administration for and co-ordinate the Vision Screening Process.
- Process the administration for and co-ordinate the First Aider Training.
- Ensure that all communication and information systems are kept up to date with relevant H&S information.
- Comply with the Company H&S procedures and legislation at all times.
- Identify any hazards, make safe and report as per the Company H&S procedures.
Any additional duties that are deemed appropriate and are within the job holder’s capabilities.
Apply Via The Following Link: https://elcometer.peoplehr.net/Pages/JobBoard/Opening.aspx?v=42918114-4b28-41f1-9fe2-e6a95e6af236
Work Location: Hybrid remote in Manchester M43 6BU
