Would you like to be part of a committed professional team, providing administrative and operational support to a team of therapists? We are looking for a friendly, proactive, organised and resilient person to join our vibrant Bristol-based mental health charity.
Role purpose
To provide comprehensive administrative support across The Bridge Foundation's counselling, assessment, supervision and school-based services, ensuring the smooth day-to-day operation of the organisation, excellent client communication, effective record keeping and efficient support for therapists, managers and external stakeholders.
Key responsibilities
- Provide day-to-day administrative support for therapists and managers.
- Assist with IT-related queries and provide basic technical support to staff.
- Help ensure compliance with organisational policies, procedures and safe working practices, including fire safety requirements.
- To attend team meetings and staff meetings as required
Diary and Room Management
- Maintain the online room booking diary.
- Add new clients and bookings to the diary and ensure there are no scheduling conflicts.
- Manage bookings for private room hirers and coordinate external room bookings
Staff Administration
- Collate staff holiday requests and maintain accurate holiday records.
- Ensure holiday forms are completed and stored appropriately.
- Monitor DBS renewal dates and process new and renewal DBS applications.
Meetings and Training
- Coordinate personal and group supervision schedules.
- Arrange Continuing Professional Development (CPD) sessions and training events.
Schools and External Services Administration
- Provide administrative support to the Bridge in Schools (BiS) service.
- Respond to enquiries from schools and external partners.
- Provide routine IT and administrative support relating to school-based services.
Reports and Documentation
- Proofread, format and distribute psychiatric diagnostic reports, autism assessment reports and ADHD assessment reports.
- Format, proofread and prepare a variety of documents, letters and reports.
- Complete the necessary administrative work for commissioned funding.
- Send documentation to clients, including appointment information and client agreements.
Office and Facilities Administration
- Order, manage and replenish stationery, toys, equipment and office supplies.
- Help ensure the premises remain safe, well-maintained and welcoming.
This job description is for guidance only and outlines the general ways in which it is expected you will meet the overall requirements of this post. The list of tasks is not exclusive and duties may be varied from time to time.
How to apply:
Please send your CV to [email protected].
The closing date for this vacancy is on Wednesday, 8th of July.
Job Types: Part-time, Temporary
Contract length: 3 months
Pay: £24,500.00 per year
Benefits:
- Casual dress
- Company pension
Work Location: Hybrid remote in Bristol BS6 5SH
