JOB DESCRIPTION
Job Title: Operations Assistant
Reporting To: Head of Operations / Operations Manager
Role Summary: A developmental role that will enable the successful candidate to effective support to the Operations team, including but not limited to;
- Day to day support of the operations team.
- Ordering consumable and stock items
- Booking accommodation and transport for projects as required.
- Maintaining and organising Operations paperwork on projects.
- Attending internal project meetings to gain knowledge of projects.
Departments Tasks & Responsibilities - Candidate will develop an understanding of areas listed below.
Procurement & Supply
- Maintain and deliver a centralised procurement process ensuring maximum value for money for the company.
- Negotiate favourable terms and rates on spend with key suppliers.
- Provide financial information to accounts relevant to invoices in a timely fashion.
- Ensuring stock levels are maintained.
- Contribute to the creation and implementation of best practice logistics vision, strategy, policies, processes, and procedures to aid and improve operational performance.
- Deliver solutions to logistics problems while maintaining high levels of quality and service within budgetary requirements.
- Monitor quality, quantity, delivery times, and transport costs.
- Select carriers/suppliers and monitor service against performance criteria.
Logistics & Fleet Support
- Ensuring maintenance of all vehicles are compliant with dealership warranties, weights, & measures, petroleum authorities and transport bodies. Maintain inspection/service calendars, ensure vehicles are fully inspected and recorded appropriately.
- Ensure that all drivers understand and procure the licenses and permits they need to legally carry loads to customer destinations
- Responsible for monitoring and managing vehicle costs and performance data system (including tracking).
- Ensure that all load paperwork associated with each run is accurate and submitted to the proper people.
- Support of 'O' Licence management ensuring all records are kept and vehicle maintenance schedules are kept.
- Plan, manage and evaluate logistics operations liaising with internal team, suppliers, logistics providers, transportation companies and customers.
- Resolve problems concerning transportation, logistics systems, imports or exports or customer issues.
Health & Safety
- Support continuous improvement of Health and Safety initiatives and processes.
- Ensure all staff training logs are up to date.
- Testing and maintenance of Fire alarm and intruder alarm are kept up to date an in line with HSE guidelines.
General Tasks
- Contribute to the development of a culture that enjoys the challenge of experiential production.
- To carry out all duties in accordance with company policies and standards.
- To ensure we deliver sustainable practices in all areas of the business, innovate and drive change to ensure sustainability is at the heart of what we do.
- Any other tasks as identified by the Operations Director / Operations Manager.
Job Types: Permanent, Full-time
Pay: £26,000.00-£28,000.00 per year
Benefits:
- Casual dress
- Company events
- Health & wellbeing programme
- On-site parking
Ability to commute/relocate:
- Merstham RH1 3LG: reliably commute or plan to relocate before starting work (required)
Work Location: In person
