Proposal coordinator Work, Jobs in Uxbridge, Gtl (with Salaries)

Project Coordinator / Team Administrator
ZHA —London
- Microsoft Powerpoint
- Microsoft Outlook
- IT
Events Project Coordinator
Freeman Company —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Travel
- Annual leave
3d
Events Planning Coordinator
Hyatt Regency London Blackfriars —London
- Full-time
- Hospitality
- Hotel
- Communication skills
- Employee assistance programme
- Employee discount
14d
Sales Coordinator - Monday to Friday
CH&CO —London
- £32,000 a year
- Weekend availability
- CRM software
- Business development
- Communication skills
- Employee assistance programme
- Employee discount
14d
Bid Coordinator
PayByPhone —Hatfield
- £37,000 - £43,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Salesforce
- Research
- Life insurance
Quick apply
13d
Contract Support Coordinator
CBRE —Watford
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Supplier Planning Coordinator (12-month FTC)
Monica Vinader —London
- Hybrid work
- Travel
Quick apply
11d
Project Coordinator
Montcalm Collection —London
- Full-time
- Hospitality
- Hotel
- Travel
- Employee assistance programme
- Employee discount
Quick apply
Project Controls Manager (Project Coordination)
HDR —London
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Supervising experience
Event Coordinator
JLL —London
17h
Sales Coordinator - LE Miami
This is Beyond —London
- Hybrid work
- CRM software
- Sales
- Marketing
Quick apply
Facilities Coordinator
CBRE —London
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Bid Coordinator
Aramark —London
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Employee assistance programme
- Employee discount
4d
Exhibitions Project Coordinator, OrangeDoor
Unbridled —Bromley
- £28,000 - £30,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Team Coordinator (Full Time or Job Share)
Montagu Evans —London
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Events Coordinator (Office Based)
Humdingers Catering —Islington
- £28,000 - £29,000 a year
- Weekend availability
- Customer service
- Organisational skills
- In-person
- Store discount
- Employee discount
Quick apply
11d
Sales Support Coordinator - 12-month - FTC
Cosmic Semiconductor Solutions —Guildford
- CRM software
- Sales
- Customer service
- Annual leave
Quick apply
Team Coordinator - Business Services
Montagu Evans —London
- Full-time
- Microsoft Outlook
- Travel
- IT
Commercial Coordinator
Prevail —London
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Employee assistance programme
- Gym membership
Quick apply
Junior Producer
Seen Connects —London
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook

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Project Coordinator / Team Administrator

ZHA -
London

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Job details

Permanent

Qualifications

Microsoft Powerpoint
Microsoft Outlook
IT
Communication skills

Full job description

Overview

At ZHA, we are seeking a Project Coordinator / Team Administrator to join our London team on a permanent contract. The purpose of the role is to be responsible for providing administrative services and support to junior and senior members of the Project teams.

Main responsibilities

Cluster Director/Directors/Associate Directors:

Diary coordination, arranging internal and external client meetings and site visits (sending outlook invites, preparing travel arrangements)
Provide administrative and co-ordination support to Project Directors and senior staff members within the cluster
Filtering queries, developing a sound understanding of their requirements and responding accordingly
Coordinate travel and all bookings, ensuring authorisation from general management for members of the cluster
Liaising with the accounts departments for the preparation of cost – finance related documents: invoices, fee proposals, contracts, management accounts, etc.
Assist Directors and Associates with expenses

Other areas of responsibility and Cluster support (not exhaustive):

Provide ad hoc administrative and co-ordination support to the Project Architects and relevant teams
Check timesheets & assist with the allocation of project resourcing
Liaise with accounts and other departments on behalf of the cluster and staff
Assist with documentation related to project submissions
Format correspondence & liaise with clients/ consultants
Travel booking for the team including international visas
Assist with project invoicing & staff planning as directed
Assist project leaders updating project related information on workspace
Co-ordinate with the New Business team for new project proposals
Support in arranging documents for the Cluster Management meetings: overview of cluster forecasts costs, invoicing, debtors lists and project resourcing
Set-up meetings, design review events & conference calls. Send invites & prepare documents/ agendas where necessary
Co-ordinate with facilities management for desk moves, stationary & other office management items
Co-ordinate with IT for computer problems, upgrades & queries
Co-ordinate with Reception for meeting room booking, post & couriers
Co-ordinate with People and Talent for new starters, interviews etc.
Organise annual staff appraisals for the cluster
Organise document translations where needed
Assist in keeping the designated studio area tidy & organised
Helping organise refreshments with occasional assistance in preparation for cluster events
Cover other project coordinators’ holidays/sickness

Support of other Project Coordinators across all Clusters:

Acting as a point of contact for questions and queries to the other Project Coordinators
Provide training and guidance as and when needed
Supporting of all Project Coordinators during busy periods

Skills Required

Excellent communication skills both orally and in writing
Excellent inter-personal skills
Good IT skills (Word, Excel, PowerPoint, Outlook)
Ability to prioritise and plan effectively
Highly organised, especially when dealing with a constantly changing environment
Diplomacy, professionalism and tact for a wide variety of situations and personalities

Required experience

Previous experience as a Project Coordinator, studio coordinator or equivalent role.

How to apply

To apply for this role, please click on the apply button below. You will need to complete the application form and include your CV and cover letter.

ZHA is a vibrant mix of ideas and perspectives, and this diversity is one of our greatest strengths. Driven by employee engagement, we cultivate an inclusive environment to empower people from all backgrounds to achieve their ambitions at ZHA. We assess candidates on the basis of their skills, experience, and potential, and all applicants will be considered equally for employment regardless of race, national origin, religion, sex, gender identity or expression, sexual orientation, neurodivergence, family or parental status, age, or disability status. If you have any questions about this vacancy or require any reasonable adjustments to ensure the recruitment process is accessible, please let us know in the designated section of the application form so we can support your participation.

About us

ZHA redefined architecture for the 21st century with a repertoire of projects that have captured imaginations across the globe. Creating buildings uniquely tailored to the communities they serve, ZHA has been awarded the highest honours from professional and academic institutions worldwide. Founded by Dame Zaha, ZHA is one of the world’s most innovative architectural studios—and has been for almost 50 years. These five decades of detailed research are inscribed within ZHA’s buildings which become more spatially inventive, more structurally efficient, more technologically advanced, and more environmentally considerate with each new design. ZHA’s 500 staff in five offices worldwide are currently developing projects in 34 countries across six continents—combining pioneering design solutions with ecologically sound materials and sustainable construction practices to meet the aspirations of each new generation.

Apply Now

Refine Your Search

proposal coordinator jobs in uxbridge, gtl

Project Coordinator / Team Administrator

Events Project Coordinator

Events Planning Coordinator

Sales Coordinator - Monday to Friday

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Project Coordinator

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Event Coordinator

Sales Coordinator - LE Miami

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Bid Coordinator

Exhibitions Project Coordinator, OrangeDoor

Team Coordinator (Full Time or Job Share)

Events Coordinator (Office Based)

Sales Support Coordinator - 12-month - FTC

Team Coordinator - Business Services

Commercial Coordinator

Junior Producer

I want to receive the latest job alerts for proposal coordinator in uxbridge, gtl

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