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Executive Assistant, Amazon Business

Amazon Business EU Sarl, UK Branch -
London

Apply Now

Job details

Full-time
11 days ago

Qualifications

Microsoft Office

Full job description

DESCRIPTION

The Commercial Sector & the Product Team within the Amazon Business organization, are looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors, one based in Milan, the other based in Luxembourg.

We’re a team of good humans who like working with other good humans. We care about doing the right thing, taking ownership, and building trust; and we try not to take ourselves too seriously along the way.

This isn’t your typical EA role. We’re not looking for someone to just manage calendars and inboxes (though yes, those matter too). We’re looking for a partner—someone who’s proactive, curious, and always thinking, “there’s probably a better way to do this.” If you enjoy making chaos feel organized, finding smarter ways to work, particularly using GenAI, and eliminating manual, repetitive tasks, you’ll fit right in.

Amazon Business has a bold vision for the future, and huge runway for growth. If you are looking for growth opportunities, and want to be a strategic thought partner, this is your EA role!

Key job responsibilities

Own and expertly manage complex, dynamic calendars for two leaders with distinct yet interdependent portfolios—protecting focus time, sequencing meetings strategically, and resolving scheduling conflicts with sound judgment

Build strong, trusted working relationships with EAs across AB and multiple VP partner teams across WW Amazon (US, EU, IN, JP)

Drive continuous improvement by designing and implementing new mechanisms, processes, and tracking systems that enhance team effectiveness

Own Commercial & Product team mechanisms including xBRs and All-Teams

Own travel for both leaders, and plan and execute team events

Oversee team space planning

A day in the life

Own complex calendars across time zones, coordinate high-stakes meetings with senior leaders, and track critical deliverables

Manage domestic and international travel, wrangle expense reports, and handle space planning as the org evolves

Anticipate needs before they're asked, handle urgent requests without breaking a sweat, and coordinate across teams without needing the full picture

Work with GenAI to improve manual processes

About the team
AB EU’s mission is to facilitate tactical and strategical thinking among Amazon Business Sales, Product and Retail organizations by providing seamless access to key data points.

BASIC QUALIFICATIONS

Knowledge of Microsoft Office products and applications
Experience as an Executive Assistant
Experience with executive level calendar management
Experience with domestic or international travel coordination

PREFERRED QUALIFICATIONS

Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Apply Now

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