Reporting to the Global Head of Tendering, the Tendering Engineer is responsible for managing the full commercial lifecycle of opportunities, combining tendering and sales activities to drive business growth. The role involves the preparation of high-quality, technically accurate, and commercially robust proposals, alongside proactive client engagement to maximise conversion of opportunities into contract awards.
The position operates within a fast-paced, deadline-driven environment, requiring strong organisational skills, a high level of initiative, and a proactive mindset to effectively progress opportunities. A key aspect of the role is meticulous attention to detail, both in the preparation of proposals and in the management of data within CRM and ERP systems, ensuring accuracy, compliance, and full traceability.
In addition to proposal preparation, the role requires active client relationship management, including consistent and proactive follow-up on submitted quotations, development of new opportunities, and representation of the company through presentations, product demonstrations, and participation in industry events. Engagement will primarily be remote (phone/Teams), with occasional travel for in-person client meetings and international exhibitions.
The role plays a critical part in ensuring the business remains competitive, commercially sound, and highly responsive to client needs within the global pipeline market.
Main Duties & Responsibilities
- Take ownership of the full bid and sales lifecycle, from initial enquiry through to proposal submission, follow-up, and conversion to contract award.
- Review and interpret tender documentation, technical specifications, and client requirements to define scope and ensure complete understanding of deliverables.
- Prepare technically accurate, commercially sound, and fully compliant proposals, demonstrating meticulous attention to detail at all stages of development and submission.
- Produce high-quality commercial, contractual, and Purchase Order qualifications aligned with company standards and risk position.
- Develop clear technical clarifications and coordinate inputs from internal subject matter experts to ensure robust and complete submissions.
- Conduct technical review and clarification meetings with clients, engaging internal technical experts where required.
- Identify and evaluate technical and commercial risks and opportunities, ensuring these are clearly documented and managed.
- Work at pace in a fast-moving, deadline-driven environment, demonstrating strong organisational skills, the ability to prioritise effectively, and a proactive approach to problem-solving.
- Use initiative to progress opportunities, resolve challenges, and continuously improve the quality and competitiveness of proposals.
- Proactively follow up all submitted quotations and proposals with clients via phone, Teams, and other communication channels to maximise conversion rates and drive awards.
- Build, develop, and maintain strong relationships with new and existing customers, understanding their requirements and positioning suitable solutions.
- Identify new business opportunities and convert leads into tangible sales within the global pipeline market.
- Deliver online presentations and technical product demonstrations to clients.
- Occasionally be required to represent the company professionally at international exhibitions, events, and client engagements, including hands-on demonstration of products and technologies when required.
- Occasionally travel to client locations for in-person meetings to support relationship development and commercial success.
- Collaborate closely with internal teams including engineering, projects, production, and marketing to ensure alignment and successful delivery of bids and sales initiatives.
- Provide support to project teams post-award where required to ensure smooth handover and client satisfaction.
- Maintain accurate, detailed, and up-to-date records in CRM and ERP systems, demonstrating a high level of attention to detail and data integrity.
- Track opportunities, client interactions, and pipeline activity to ensure visibility and effective management of sales and tendering efforts.
- Maintain current knowledge of industry standards, products and competitor offerings.
- Coordinate preparation and submission of vendor registration and pre-qualification questionnaires.
- Produce regular and ad hoc reports on sales activity, tender status, pipeline progression, and performance as required.
What experience would we like you to have?
Please note, if you don’t tick all the boxes below but feel you have some of the relevant skills and experience we’re looking for, please do consider applying. We would encourage you to apply with a CV that highlights your transferable skills and experience.
- Proven experience in a commercial, tendering, or sales-focused role, ideally within a technical or engineering environment.
- Proficiency in written and spoken English is essential (additional languages advantageous).
- Technical qualification or background preferred (electronics beneficial but not essential), with the ability to interpret technical documentation and specifications.
- Demonstrable ability to prepare detailed, accurate, and commercially sound proposals, with a strong emphasis on quality, compliance, and attention to detail.
- Strong commercial awareness, including experience producing contractual qualifications and identifying risk and opportunity within bids.
- Experience managing opportunities across the full lifecycle, including proactive client engagement and follow-up to drive conversion to award.
- Proven ability to work effectively in a fast-paced, high-volume environment, managing multiple priorities and meeting strict deadlines.
- Self-motivated with a high level of initiative, capable of progressing work independently while collaborating with cross-functional teams.
- Excellent communication and interpersonal skills, with the ability to engage confidently with clients and internal stakeholders at all levels.
- Experience delivering presentations and product demonstrations, both remotely and in-person.
- Strong relationship-building and customer management skills, with a focus on long-term value creation and customer satisfaction.
- High level of attention to detail, particularly in proposal preparation, commercial documentation, and data management.
- Proven experience using CRM and ERP systems, with a strong focus on maintaining accurate, structured, and up-to-date records.
- Ability to produce clear and insightful reports on sales activity, tender progress, and pipeline performance.
- Willingness and ability to travel internationally on occasion to support client meetings, exhibitions, and events.
- Strong IT proficiency and familiarity with Microsoft Office tools and business systems.
- Positive, adaptable, and collaborative approach, with the ability to work both independently and as part of a team.
Applicants must have the right to work in the UK and not require sponsorship.
About IK Trax
With over 25 years of expertise and successful history, IK Trax has a proven track record in designing and manufacturing pipeline pig locating and signalling equipment, as well as advanced pipeline data logging and testing systems, guaranteeing our clients’ total assurance in their operations.
IK Trax is part of IK Group Worldwide, an engineering powerhouse that delivers brilliant engineering for the most complex challenges in the oil & gas industry.
Job Types: Full-time, Permanent
Pay: £40,000.00-£50,000.00 per year
Benefits:
- Company pension
- Life insurance
- On-site parking
- Private medical insurance
- Work from home
Work Location: Hybrid remote in Aberdeen AB21 0PS
