Luxury executive assistant Work, Jobs in London (with Salaries)

Executive Assistant & Business Admin Support
J-Tech Systems —Coulsdon
- £28,000 - £36,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
- QuickBooks
- Work from home
Quick apply
10d
Assistant Travel Executive
Scott Dunn —London
- Full-time
- Organisational skills
- Annual leave
- Employee discount
14d
Assistant Executive Housekeeper
Sutton Hotel Collection —London
- £40,000 a year
- Part-time
- Bar
- Customer service
- Hotel
- Gym membership
1d
Studio Coordinator & Executive Assistant (Luxury Wig Studio)
Chrissy Bales —London
- £27,000 - £35,000 a year
- Full-time
- CRM software
- Hospitality
- Microsoft Office
Quick apply
6d
Corporate Professional Chauffeur, Security & Estate Support for HNW CEO
Surrey Housekeepers —Weybridge
- From £75,000 a year
- Full-time
- Maintenance
- Driving
- Annual leave
Business Development Manager
Pahli Hill Bandra Bhai —London
- £38,800 - £42,000 a year
- Weekend availability
- Hybrid work
- Hospitality
- Sales
- Hotel
- Employee discount
- Sick pay
Quick apply
Assistant F&B General Manager
Aethos London Shoreditch —London
- Full-time
- Restaurant management
- Hotel
- Budgeting
Quick apply
14d
Assistant Housekeeper
One Aldwych —London
- £35,000 - £45,000 a year
- Overtime
- Bar
- Hotel
- Supervising experience
- Employee assistance programme
- Employee discount
Quick apply
Assistant Housekeeper
One Aldwych Hotel —London
- Full-time
- Hotel
- Supervising experience
- Organisational skills
- Employee assistance programme
- Employee discount
Food & Beverage Assistant
HandPickedHotels —Fawkham
- £13 an hour
- Weekend availability
- Bar
- Hotel
- Guest services
- Free parking
- Employee assistance programme
Sales Manager
PPHE Hotel Group —London
- Sales
- Negotiation
- Hotel experience
- Employee assistance programme
- Employee discount
Quick apply
Housekeeping Manager
Stoke Park Ltd —Slough
- Up to £50,000 a year
- Full-time
- Hospitality
- Hotel
- In-person
- Free parking
- Sick pay
Quick apply
7d
Restaurant Manager
St. James's Hotel & Club - Bar & Restaurant —London
- £35,000 a year
- Weekend availability
- Bar
- Inventory control
- Hotel
- Employee assistance programme
Quick apply
Senior Director (Partner), Consumer & Lifestyle
Finn Partners —London
- From £67,500 a year
- Full-time
- Presentation skills
- Team management
- Annual leave
Quick apply
Front Desk Supervisor, The Savoy Hotel
FAIRMONT —London
- £40,956 a year
- Full-time
- Hotel
- Communication skills
- Employee assistance programme
- Employee discount
Quick apply
5h
Sales Executive
Sea Containers London —London
- £35,000 - £38,000 a year
- Full-time
- Hotel
- Analysis skills
- Presentation skills
- Employee assistance programme
- Employee discount
Assistant Boutique Director
Abel Richard —London
- £55,000 a year
- Full-time
- CRM software
- Spanish
- In-person
- Employee discount
Quick apply
2d
Personal Assistant to an Ultra-High-Net-Worth Individual (UHNWI)
Insignia Group —London
- Weekend availability
- Hybrid work
- English
- Research
- Master's degree
Quick apply
10d
Assistant Manager - Guest Relations
The Hongkong and Shanghai Hotels, Limited —London
- Customer service
- English
- Hotel
Assistant Executive Housekeeper
Cheval Thorney Court —West London
- 8 hour shift
- Supervising experience
- Annual leave
Quick apply

I want to receive the latest job alerts for luxury executive assistant in london

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Executive Assistant & Business Admin Support

J-Tech Systems
Coulsdon

Quick apply

Job details

Full-time
£28,000 - £36,000 a year
10 days ago

Benefits

Work from home

Qualifications

Microsoft Outlook
Operations management
GCSE
Ticket management
Administrative support experience
Business processes
Microsoft Office Suite
Administrative and business operations experience
Handling customer enquiries
Administrative experience
QuickBooks
Organisational skills
Project management software
Customer interaction
Executive support experience
Office management

Full job description

Location: Coulsdon (4 days in the office, 1 day wfh)

Salary: £28,000–£36,000 (depending on experience)

The Company

At J-Tech Systems, we keep some of London's most prestigious commercial and residential properties safe and secure.

We design, install and maintain bespoke fire and security systems for clients who expect exceptional service and attention to detail. From luxury retail stores and corporate offices to high-end residential properties, our reputation has been built on being reliable, responsive and easy to work with.

As our business continues to grow, we're investing in the way we work behind the scenes. We're improving our systems, documenting our processes and building an operations function that is proactive rather than reactive.

This is an opportunity to join us at an exciting stage, where you'll play an important part in shaping how the office operates.

The Opportunity

We're looking for an organised and proactive Office & Operations Administrator to become the hub of our day-to-day operations.

Initially, your focus will be on keeping the office running smoothly. You'll manage customer enquiries, coordinate engineers, administer jobs within our field management software and ensure nothing falls through the cracks.

Over time, there will also be opportunities to take on Executive Assistant responsibilities, supporting our Managing Director as the business continues to grow.

You'll report directly to the Managing Director and will be successful if you can create structure, keep work flowing and ensure our customers receive an excellent service.

Responsibilities

Your role will include:

Office Operations

Managing customer enquiries via telephone, email and our ticketing system
Booking jobs and scheduling engineers
Managing customer requests from key clients including property management companies
Monitoring customer portals and responding promptly to new work requests
Triaging requests to the appropriate team members
Preparing access documentation and site paperwork
Maintaining accurate customer and job records within our field management software
Following up outstanding actions and ensuring jobs continue to move forward
Regularly report operational bottlenecks and risks to the senior leadership team.

Business Administration

Supporting project administration
Assisting with documentation including RAMS and certification
Maintaining organised digital records
Helping improve office systems and processes
Identifying opportunities to make the business more efficient

Executive Support (as the role develops)

Inbox management
Diary coordination
Meeting preparation
General support for the Managing Director

The Impact You'll Have

You'll become the central point that keeps the office organised, our engineers supported and our customers informed. By bringing structure and consistency to our operations, you'll help the wider business work more efficiently and create capacity for future growth.

Requirements

Experience

We're looking for someone who has previously worked in an office administration, operations administration, service coordination or similar role.

Experience supporting a senior manager or director would be an advantage but isn't essential.

Technical Experience

Experience using field management or job management software is essential.

This could include systems such as:

Simpro
BigChange
Commusoft
Joblogic
Eworks Manager
ServiceM8
Or similar

You'll also be confident using Microsoft Outlook and Microsoft Office.

We'd Love to Hear From You If You...

Enjoy organising people and processes
Are naturally proactive rather than waiting to be asked
Can confidently manage several priorities at once
Have excellent attention to detail
Communicate professionally with customers and colleagues
Enjoy improving systems and finding better ways of working
Are comfortable working independently within a small team

We'd Particularly Value

Examples of where you've:

Coordinated engineers or field-based teams
Managed customer requests from start to finish
Improved an office process
Used field management software on a daily basis
Worked within construction, engineering, facilities management or property services

Please note: This role relies heavily on our field management software. Applications from candidates without genuine hands-on experience using this type of system are unlikely to be suitable.

Benefits

Join a growing business where your ideas will genuinely make a difference
Work closely with the Managing Director and play an important role in shaping how the office operates
Opportunity to broaden your role into Executive Assistant responsibilities over time
Hybrid working available following probation
Supportive, friendly working environment
Genuine opportunity to grow alongside the business

Job Type: Full-time

Pay: £28,000.00-£36,000.00 per year

Application question(s):

Please tell us which field management or job management software you have used (e.g. Simpro, Commusoft, BigChange, Joblogic etc.). Describe how you used it in your day-to-day role and approximately how long you used it for.

Work Location: Hybrid remote in Coulsdon CR5 2HS

Quick apply

Refine Your Search

luxury executive assistant jobs in london

Executive Assistant & Business Admin Support

Assistant Travel Executive

Assistant Executive Housekeeper

Studio Coordinator & Executive Assistant (Luxury Wig Studio)

Corporate Professional Chauffeur, Security & Estate Support for HNW CEO

Business Development Manager

Assistant F&B General Manager

Assistant Housekeeper

Assistant Housekeeper

Food & Beverage Assistant

Sales Manager

Housekeeping Manager

Restaurant Manager

Senior Director (Partner), Consumer & Lifestyle

Front Desk Supervisor, The Savoy Hotel

Sales Executive

Assistant Boutique Director

Personal Assistant to an Ultra-High-Net-Worth Individual (UHNWI)

Assistant Manager - Guest Relations

Assistant Executive Housekeeper

I want to receive the latest job alerts for luxury executive assistant in london

Related Searches

Explore jobs in more locations

Jobseeker tools

Employer Tools

Browse

Stay Connected