Billing administrator Work, Jobs in London Tw19 (with Salaries)

Account Manager (cleaning services)
Stolt —London
- Full-time
- CRM software
- Software troubleshooting
- Writing skills
Quick apply
Order Management Administrator
Causeway Technologies —Gerrards Cross
- Hybrid work
- Continuous improvement
- Organisational skills
- Contracts
- Annual leave
- Employee assistance programme
Quick apply
Salesforce Administrator
Methods Business and Digital Technology —London
- Full-time
- Hybrid work
- Computer Science
- Salesforce
- English
- Employee assistance programme
Quick apply
Client Services Personal Assistant - Construction and Real Estate
Charles Russell Speechlys —London
- Full-time
- Hybrid work
- Customer service
- Typing
- Communication skills
Product Manager - GTM (Revenue Applications)
Fourth —London
- Hybrid work
- Salesforce
- Hotel
- Product management
- Flexible schedule
- Life insurance
3d
Personal Assistant
Blick Rothenberg —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Mentoring
- Typing
- Annual leave
- Employee discount
Quick apply
Legal Secretary - Real Estate
Joelson —London
- Monday to Friday
- Hybrid work
- IT
- Communication skills
10d
Business Administrator (Day)
Maria Mallaband Care Group —Bisley
- £14.97 an hour
- 12 hour shift
- Microsoft Word
- Computer literacy
- Human resources
- Employee assistance programme
- Employee discount
2d
Business Administrator
Menzies LLP —Staines-upon-Thames
- Full-time
- Writing skills
- Travel
- Organisational skills
Business Support Administrator
Menzies LLP —Gatwick Airport
- Full-time
- Hospitality
- Microsoft Office
- Databases
Physiotherapy Administrator
Nuffield Health —Woking
- Up to £25,545 a year
- Part-time
- Administrative experience
- Organisational skills
- Cleaning
- Employee discount
- Gym membership
Finance Operations Manager (12-Month Fixed-Term Contract - Maternity Cover)
Improbable —London
- Full-time
- Continuous improvement
Quick apply
AP & AR Manager (12-Month Fixed-Term Contract - Maternity Cover)
Improbable —London
- Full-time
- Continuous improvement
Quick apply
ServiceNow Architect, Telco Consulting
Cognizant —London
- Full-time
- Hybrid work
- Scripting
- AI
- Communication skills
5d
Compliance Manager – Energy
Tesla —London
- Contracts
- Communication skills
Solution Architect - Agentforce Revenue Management (ARM)
Pierce Washington —London
- Full-time
- Remote
- Computer Science
- Salesforce
- Bachelor's degree
Quick apply
Project Delivery Manager
Carrier —Wimbledon
- £42,000 - £84,000 a year
- Full-time
- Hybrid work
- Continuous improvement
- Budgeting
- Leadership
(Senior) Consultant, Real Estate Tax | Corporate Finance
FTI Consulting —London
- Full-time
- Microsoft Powerpoint
- Analysis skills
- Bachelor's degree
Senior ServiceNow Certified Technical Architect
Cognizant —London
- Full-time
- Hybrid work
- Mentoring
- Communication skills
11d
Property Paralegal/Legal Assistant
Mallory Pryce —London
- Mentoring
- Communication skills
Quick apply

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Account Manager (cleaning services)

Stolt -
London

Quick apply

Job details

Full-time

Qualifications

Supplier ordering
CRM software
Technical troubleshooting
Accounts receivable
Accounts payable
Software troubleshooting
Stock ordering
Client engagement
Writing skills
Financial reconciliation support
GCSE
Management accounts preparation
Month-end financial reporting
Management accounting expertise
Internal department liaison
Complaint handling
Xero
Accounts Receivable Credit Control
Purchase order creation
Right to Work Check
Relationship management
Software development
DBS check processing
Computer skills
Management reporting
Finance and accounting experience
Stock replenishment
Accounts payable reconciliations
Phone etiquette
Financial management
Account management
Tender documentation
Supplier invoice processing
Rota coordination

Full job description

ROLE PURPOSE

The Account Manager & Administrator is a central operational role within Stolt Services' FM and Cleaning division, responsible for the accurate financial administration of the business, the effective scheduling and deployment of cleaning and engineering personnel, and the day-to-day management of client relationships. The role holder acts as the primary point of contact for clients during operating hours and is responsible for maintaining and developing the software systems that underpin the smooth running of the department.

KEY RESPONSIBILITIES

Finance & Accounts

Manage the Accounts Payable (AP) and Accounts Receivable (AR) functions for Stolt Services, including raising and processing supplier invoices, purchase orders and expense claims.
Liaise closely with the central finance team to ensure the accurate and prompt production of the monthly flash P&L.
Undertake credit control activity, including chasing overdue client payments and resolving billing queries.
Reconcile invoiced work against completed jobs and timesheets to ensure accurate client billing.
Support the preparation of budgets, cost tracking and financial reporting for the FM and Cleaning contracts.

Workforce Scheduling & Diary Management

Manage the diaries of cleaners, facilities engineers and managers to ensure smooth workflow and effective time management against invoiced work.
Coordinate staff rotas, holiday and absence cover to maintain continuous service delivery across all client sites.
Collate and validate staff timesheets and hours worked to support payroll and subcontractor payment processing.
Support onboarding of new cleaning and engineering staff, including right-to-work checks, DBS checks and issue of uniform/ID.

Client & Account Management

Provide in-hours management of all FM and Cleaning clients, ensuring all enquiries are answered within strict, agreed time constraints.
Ensure cleaners, engineers and managers are promptly informed and deployed in response to client requests and reactive works.
Act as first point of escalation for client complaints, resolving issues efficiently and escalating to the Director where required.
Maintain accurate client records within the CRM, and monitor SLA/KPI performance for each contract.
Support the preparation of client review packs, management information reports and, where required, tenders and quotations for new business.

Systems, Compliance & General Administration

Manage and develop the in-house software systems, currently encompassing Smart Task, Asana, Xero, Google Drive, Gmail, Gemini, Claude and other business tools.
Identify opportunities to adapt and improve software set-up to increase efficiency across the department.
Maintain compliance documentation including COSHH records, risk assessments, method statements and incident/accident reporting in line with cleaning and FM industry regulations.
Coordinate ordering of cleaning consumables, PPE and equipment to ensure sites are adequately stocked.
Help schedule and coordinate site audits and quality checks across client locations.
Provide general office administration, including filing, correspondence and minute-taking as required.

PERSON SPECIFICATION

Experience

Experience within the cleaning and/or facilities management industry in an administrative role is preferred.
Demonstrable experience managing accounts payable/receivable or working closely with a finance function.
Experience scheduling or coordinating a mobile workforce (e.g. cleaners, engineers, technicians) is highly desirable.
Experience in a client-facing account management or customer service role.

Skills & Attributes

Strong software knowledge, with the confidence to set up, adapt and troubleshoot new systems (essential).
Excellent phone manner and interpersonal skills, with the ability to build rapport with clients and staff at all levels (essential).
Highly organised, with the ability to manage multiple diaries, priorities and deadlines simultaneously.
Confident, clear communicator, both written and verbal.
Strong numeracy and attention to detail, particularly in relation to invoicing and financial reconciliation.
Calm and resourceful under pressure, with a proactive approach to problem-solving.
A flexible, hands-on team player comfortable working within a small, close-knit office environment.

Qualifications

GCSE (or equivalent) in Maths and English, minimum grade C/4.
A relevant business administration, bookkeeping or accounts qualification is desirable but not essential.
BICSc or IWFM membership/qualifications are an advantage but not required.

INDHEADOFFICE

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Refine Your Search

billing administrator jobs in london tw19

Account Manager (cleaning services)

Order Management Administrator

Salesforce Administrator

Client Services Personal Assistant - Construction and Real Estate

Product Manager - GTM (Revenue Applications)

Personal Assistant

Legal Secretary - Real Estate

Business Administrator (Day)

Business Administrator

Business Support Administrator

Physiotherapy Administrator

Finance Operations Manager (12-Month Fixed-Term Contract - Maternity Cover)

AP & AR Manager (12-Month Fixed-Term Contract - Maternity Cover)

ServiceNow Architect, Telco Consulting

Compliance Manager – Energy

Solution Architect - Agentforce Revenue Management (ARM)

Project Delivery Manager

(Senior) Consultant, Real Estate Tax | Corporate Finance

Senior ServiceNow Certified Technical Architect

Property Paralegal/Legal Assistant

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