Personal assistant hybrid remote Work, Jobs in Surrey (with Salaries)

Executive Assistant & Business Admin Support
J-Tech Systems —Coulsdon
- £28,000 - £36,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
- QuickBooks
- Work from home
Quick apply
12d
Personal Assistant to the Chief Executive Officer
LSR Solutions, Inc. —London
- £74,000 - £96,000 a year
- 8 hour shift
- Hybrid work
- English
- Organisational skills
- Employee stock purchase plan
- Work from home
Quick apply
9d
Executive Assistant - Content
Superyachts.com —London
- £28,000 - £34,000 a year
- Hybrid work
Quick apply
4h
Assistant Corporation Secretary
Channel4 —London
- From £48,125 a year
- Hybrid work
- Research
- Administrative experience
- Organisational skills
1d
Personal Assistant - Global Payment Network
Capital One UK —London
- Full-time
- Hybrid work
- Administrative experience
- Recruiting
- Financial services
- Annual leave
4d
Senior Personal Assistant
Fragomen —London
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Annual leave
- Employee assistance programme
1d
Client Services Personal Assistant - Construction and Real Estate
Charles Russell Speechlys —London
- Full-time
- Hybrid work
- Customer service
- Typing
- Communication skills
Team Assistant
Puma Capital Group —London
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
10d
Team Personal Assistant - 12 Month FTC (Maternity Cover)
The Crown Estate —London
- Hybrid work
- Microsoft Outlook
- Continuous improvement
- Organisational skills
8d
People Team Coordinator
Eeze —London
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
- Employee assistance programme
Executive Assistant
BESA —London
- Part-time
- Hybrid work
- Microsoft Office
- Organisational skills
- AI
Executive Assistant, Real Estate
GIC Group —London
- Hybrid work
- Microsoft Powerpoint
- Microsoft Outlook
- Computer literacy
1d
Executive Assistant to the CEO
Trainline —London
- Full-time
- Hybrid work
- Organisational skills
- Communication skills
Executive Assistant - 12 month Mat Cover
LADbible Group —London
- Hybrid work
- Google Suite
- Microsoft Office
- Organisational skills
- Work from home
- Referral programme
8d
Executive Assistant
Department for Science, Innovation & Technology —London
- £34,150 - £35,355 a year
- Part-time
- Hybrid work
- Presentation skills
- Organisational skills
- Communication skills
- Annual leave
- Employee discount
10d
Executive Assistant to the CEO
Withersworldwide —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Employee discount
Executive Assistant (12 Month FTC)
Fenergo —London
- Hybrid work
- Microsoft Office
- Hotel
- Organisational skills
- Annual leave
- Work from home
Quick apply
Office Manager/PA
GoPlaces —London
- £30,000 - £45,000 a year
- Full-time
- Hybrid work
- Communication skills
- Work from home
Quick apply
11d
Executive Assistant R&D Tech
GlaxoSmithKline —London
- Full-time
- Hybrid work
- Writing skills
- Microsoft Office
- Administrative experience
11d
Governance Administrator and Clerk to the Board
Rambert School of Ballet and Contemporary Dance —Twickenham
- £18,000 - £19,500 a year
- Part-time
- Hybrid work
- Organisational skills
- AI
- School
Quick apply

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personal assistant hybrid remote jobs near surrey

Executive Assistant & Business Admin Support

J-Tech Systems
Coulsdon

Quick apply

Job details

Full-time
£28,000 - £36,000 a year
12 days ago

Benefits

Work from home

Qualifications

Microsoft Outlook
Operations management
GCSE
Ticket management
Administrative support experience
Process improvement
Microsoft Office Suite
Administrative and business operations experience
Handling customer enquiries
Administrative experience
QuickBooks
Organisational skills
Project management software
Customer interaction
Executive support experience
Office management

Full job description

Location: Coulsdon (4 days in the office, 1 day wfh)

Salary: £28,000–£36,000 (depending on experience)

The Company

At J-Tech Systems, we keep some of London's most prestigious commercial and residential properties safe and secure.

We design, install and maintain bespoke fire and security systems for clients who expect exceptional service and attention to detail. From luxury retail stores and corporate offices to high-end residential properties, our reputation has been built on being reliable, responsive and easy to work with.

As our business continues to grow, we're investing in the way we work behind the scenes. We're improving our systems, documenting our processes and building an operations function that is proactive rather than reactive.

This is an opportunity to join us at an exciting stage, where you'll play an important part in shaping how the office operates.

The Opportunity

We're looking for an organised and proactive Office & Operations Administrator to become the hub of our day-to-day operations.

Initially, your focus will be on keeping the office running smoothly. You'll manage customer enquiries, coordinate engineers, administer jobs within our field management software and ensure nothing falls through the cracks.

Over time, there will also be opportunities to take on Executive Assistant responsibilities, supporting our Managing Director as the business continues to grow.

You'll report directly to the Managing Director and will be successful if you can create structure, keep work flowing and ensure our customers receive an excellent service.

Responsibilities

Your role will include:

Office Operations

Managing customer enquiries via telephone, email and our ticketing system
Booking jobs and scheduling engineers
Managing customer requests from key clients including property management companies
Monitoring customer portals and responding promptly to new work requests
Triaging requests to the appropriate team members
Preparing access documentation and site paperwork
Maintaining accurate customer and job records within our field management software
Following up outstanding actions and ensuring jobs continue to move forward
Regularly report operational bottlenecks and risks to the senior leadership team.

Business Administration

Supporting project administration
Assisting with documentation including RAMS and certification
Maintaining organised digital records
Helping improve office systems and processes
Identifying opportunities to make the business more efficient

Executive Support (as the role develops)

Inbox management
Diary coordination
Meeting preparation
General support for the Managing Director

The Impact You'll Have

You'll become the central point that keeps the office organised, our engineers supported and our customers informed. By bringing structure and consistency to our operations, you'll help the wider business work more efficiently and create capacity for future growth.

Requirements

Experience

We're looking for someone who has previously worked in an office administration, operations administration, service coordination or similar role.

Experience supporting a senior manager or director would be an advantage but isn't essential.

Technical Experience

Experience using field management or job management software is essential.

This could include systems such as:

Simpro
BigChange
Commusoft
Joblogic
Eworks Manager
ServiceM8
Or similar

You'll also be confident using Microsoft Outlook and Microsoft Office.

We'd Love to Hear From You If You...

Enjoy organising people and processes
Are naturally proactive rather than waiting to be asked
Can confidently manage several priorities at once
Have excellent attention to detail
Communicate professionally with customers and colleagues
Enjoy improving systems and finding better ways of working
Are comfortable working independently within a small team

We'd Particularly Value

Examples of where you've:

Coordinated engineers or field-based teams
Managed customer requests from start to finish
Improved an office process
Used field management software on a daily basis
Worked within construction, engineering, facilities management or property services

Please note: This role relies heavily on our field management software. Applications from candidates without genuine hands-on experience using this type of system are unlikely to be suitable.

Benefits

Join a growing business where your ideas will genuinely make a difference
Work closely with the Managing Director and play an important role in shaping how the office operates
Opportunity to broaden your role into Executive Assistant responsibilities over time
Hybrid working available following probation
Supportive, friendly working environment
Genuine opportunity to grow alongside the business

Job Type: Full-time

Pay: £28,000.00-£36,000.00 per year

Application question(s):

Please tell us which field management or job management software you have used (e.g. Simpro, Commusoft, BigChange, Joblogic etc.). Describe how you used it in your day-to-day role and approximately how long you used it for.

Work Location: Hybrid remote in Coulsdon CR5 2HS

Quick apply

Refine Your Search

personal assistant hybrid remote jobs in surrey

Executive Assistant & Business Admin Support

Personal Assistant to the Chief Executive Officer

Executive Assistant - Content

Assistant Corporation Secretary

Personal Assistant - Global Payment Network

Senior Personal Assistant

Client Services Personal Assistant - Construction and Real Estate

Team Assistant

Team Personal Assistant - 12 Month FTC (Maternity Cover)

People Team Coordinator

Executive Assistant

Executive Assistant, Real Estate

Executive Assistant to the CEO

Executive Assistant - 12 month Mat Cover

Executive Assistant

Executive Assistant to the CEO

Executive Assistant (12 Month FTC)

Office Manager/PA

Executive Assistant R&D Tech

Governance Administrator and Clerk to the Board

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