About Us
We are a Legal 500 ranked boutique law firm based in the heart of Central London, serving a diverse international client base. We are known for our unconventional thinking, cultural diversity, and the high calibre of our work. We are now looking for a talented and motivated Legal Compliance & Billing Operations Coordinator to join our close-knit operations team.
The Role
Reporting to the Practice Manager and Finance Manager, you will be a key operational hub for the firm — ensuring the billing cycle runs smoothly, client files are opened compliantly, and the firm meets its regulatory obligations. This is a varied, hands-on role that suits someone who takes genuine pride in getting things right and making things better. This role is offered on a temp-to-perm basis, with the definite intention of transitioning into a permanent, full-time position for the right candidate once they have settled into the role.
What You Will Do
Finance & Billing
The firm typically issues between 10 and 20 invoices per month, reflecting the bespoke, high-value nature of our client work. Many of our matters are sensitive and involve important long-standing client relationships, and as such this role demands an exceptionally high level of accuracy and attention to detail.
- You will run the monthly billing cycle end to end, working in close liaison with the legal and finance teams
- Ensure fee earners submit accurate and timely time records and that all disbursements are correctly recorded and billed
- Review WIP with the legal team to ensure matters are billed appropriately and nothing is missed
- Issue and send invoices to clients in a timely and accurate manner
- Oversee payment tracking and lead recovery efforts on outstanding invoices
- Act as the primary point of contact for all client and internal enquiries regarding bills
- Maintain clear, accurate and contemporaneous records across the billing function, ready to report to Management at any time
Compliance
- Open client files, ensuring all AML and sanctions checks are completed accurately and on time
- Conduct routine audits of active and archived matters
- Maintain and develop the firm’s compliance plan, identifying and driving both immediate remediation and longer-term structural improvements
- Organise compliance training, maintain firm records, and monitor regulatory updates
- Review and refresh policies and procedures on a regular cycle
- Support ad hoc compliance projects including researching providers and technology solutions
Operations
- Support the Practice Manager with diary management, meeting coordination, and firm initiatives including BD, marketing, and directory submissions
- Maintain records of new business leads and follow up with the team
About You
- Educated to degree level or equivalent, or able to demonstrate equivalent professional experience
- Minimum 4 years’ experience working within a law firm, with demonstrable end-to-end billing experience (WIP review, issuing bills, debt recovery)
- Solid hands-on experience of file opening and a strong working knowledge of AML and sanctions requirements
- A sound understanding of the SRA Accounts Rules and their application in a legal practice environment
- Fast and confident with Excel; highly IT literate across practice management systems
- A natural improver — you spot inefficiencies and see them through to resolution
- Positive, professional, and self-starting; you take ownership without being prompted
- Articulate and professional in manner, with clear written and verbal communication skills
- Foreign language skills are a welcome bonus
Our Values
International — We embrace cultural diversity in our team and our client base
Unconventional — We encourage innovative thinkers who challenge the status quo
Respect — We foster a courteous, positive workplace, free from gossip
Pay: £40,000.00-£43,000.00 per year
Benefits:
- Private medical insurance
Experience:
- law firm : 4 years (required)
Work Location: Hybrid remote in London WC1V 6PL
