Administration Work, Jobs in Ormiston, Eln (with Salaries)

Office Administrator Assistant
Pinocchio's Children's Nurseries —Dalkeith
- £26,520 - £27,040 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Work from home
Quick apply
4d
Administrator
Qualifications Scotland —Dalkeith
- £26,350 - £28,265 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Annual leave
4d
Medical Receptionist/Administrator
Ormiston Medical Practice —Ormiston
- £13.20 an hour
- Part-time
- Microsoft Word
- Microsoft Office
- Administrative experience
Quick apply
12d
Optical Assistant Receptionist
Hakim Group —Haddington
- Part-time
- Employee discount
6d
Parole Administrator
Scottish Prison Service —Edinburgh
- £30,789 - £34,878 a year
- Hybrid work
- English
- Microsoft Office
- IT
13d
Post Office/Retail Assistant
Thomson's of Tranent —Tranent
- £14 an hour
- Part-time
- Bilingual
- Microsoft Word
- Microsoft Outlook
Quick apply
8d
PA Administrator
NHS Scotland —Melrose
- £31,537 - £34,303 a year
- Part-time
- Computer literacy
- Microsoft Office
- Administrative experience
1d
250478 (AP) Dietetic Secretary
NHS Scotland —Haddington
- £29,103 - £31,409 a year
- Monday to Friday
- Microsoft Office
- Administrative experience
- Communication skills
4d
Parole Administrator
ScottishPrisonService —Edinburgh
- £30,789 - £34,878 a year
13d
250334 (EPPP) Clerical Officer/Receptionist
NHS Scotland —Edinburgh
- £26,696 - £28,988 a year
5d
250546 (KA) Administrative Assistant
NHS Scotland —Edinburgh
- £26,696 - £28,988 a year
4d
Veterinary Receptionist/Branch Supervisor Prestonpans
Dunedin Veterinary Surgeons —Prestonpans
- £12.71 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health & wellbeing programme
- Sick pay
Quick apply
6h
Part Time Operations & Admin Assistant(20 Hours Per Week)
East Coast Customs —Sighthill/Gorgie
- £24,420 - £27,000 a year
- Part-time
- Microsoft Word
- Microsoft Outlook
- Customer service
- Free parking
Quick apply
Administrative Assistant- (Start date August 2026)
School Talent —Edinburgh
- £26,472 - £28,888 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Employee assistance programme
- Employee discount
Quick apply
5d
Production and Operations Administrative Assistant (Holyrood)
Total Politics Group —Edinburgh
- £12,720 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- English
- Annual leave
- Employee assistance programme
Quick apply
4h
249286 (GH) Medical Equipment Contracts Administrator
NHS Scotland —Edinburgh
- £31,537 - £34,303 a year
- Call to connect
- Business
1d
Administrator
Pertemps Edinburgh Contracts —Edinburgh
- £14.51 - £15.00 an hour
- Hybrid work
3d
Project Administrator
Perceptive Agency —Edinburgh
- £12.71 - £13.45 an hour
- Part-time
- Hybrid work
- Microsoft Word
- CRM software
- Microsoft Excel
- Work from home
Quick apply
Administrator
Pertemps Scotland Temps —Edinburgh
- £14.51 - £15.00 an hour
- Temporary
1d
250529 (PP) Secretary
NHS Scotland —Lothian
- £28,011 - £31,409 a year
- Call to connect
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
4d

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Office Administrator Assistant

Pinocchio's Children's Nurseries -
Dalkeith

Quick apply

Job details

Permanent | Part-time
£26,520 - £27,040 a year
4 days ago

Benefits

Free parking
Company pension
Work from home
Company events
Employee discount
On-site parking

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
GCSE
Early childhood education
Microsoft Office
Administrative experience
Working with children
Human resources
Communication skills
Time management

Full job description

We are seeking an organised and proactive Administrative Assistant to support a group of Early Years settings. The successful candidate will provide administrative, compliance, finance, and communication support to ensure the smooth operation of our nurseries. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a busy, child-centred environment.

Job Purpose

To provide efficient, accurate, and proactive administrative support across a group of Early Years settings. The Administrative Assistant will help ensure the smooth day-to-day operation of the settings by supporting the Operational Director/ CFO and managers with administrative tasks, maintaining records, coordinating communications, and assisting with compliance and operational processes.

Key Responsibilities

General Administration

Provide administrative support to Operational Director/ CFO/ managers and leadership teams across multiple settings.
Maintain accurate records, databases, and filing systems, both electronic and paper-based.
Prepare correspondence, reports, newsletters, and other documents as required.
Manage incoming emails, telephone enquiries, and post, responding or directing enquiries appropriately.
Schedule meetings, prepare agendas, and take minutes when required.
Credit card administrator
Pension scheme administrator
Collates monthly KPI schedule
Updates / rolls over Board pack

Child and Family Records

Maintain confidential child, family, and staff records in accordance with data protection requirements.
Assist with admissions, registrations, and enrolment documentation.
Support the management of attendance records and reporting.
Ensure information held on nursery management systems is accurate and up to date.

Compliance and Quality Assurance

Assist with maintaining records required for regulatory and inspection purposes.
Support settings in monitoring policies, procedures, risk assessments, and mandatory documentation.
Track training records, staff certifications, and compliance deadlines.
Help prepare documentation for audits, inspections, and quality assurance reviews.

Finance Administration

Support invoicing, fee collection, and payment tracking processes.
Assist with purchase orders, supplier invoices, and expenditure records.
Maintain accurate financial administration records in line with organisational procedures.
Liaise with finance colleagues regarding queries and reconciliations.

Human Resources Support

Assist with recruitment administration, including arranging interviews and processing documentation.
Support onboarding processes for new employees.
Maintain staff records, training logs, and absence records.
Assist with PVG checks and safer recruitment documentation where required.

Communication and Coordination

Act as a point of contact between settings, families, staff, and external agencies.
Support communication initiatives and the distribution of information across the group.
Coordinate administrative projects and group-wide activities.
Promote a professional and welcoming image of the organisation at all times.

Person Specification

Essential

Previous administrative experience.
Excellent organisational and time-management skills.
Strong written and verbal communication skills.
High level of accuracy and attention to detail.
Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
Ability to manage confidential information sensitively and professionally.
Ability to prioritise workload and work independently across multiple tasks.

Desirable

Experience working within an Early Years, education, childcare, or school environment.
Knowledge of nursery management software systems.
Understanding of safeguarding, GDPR, and compliance requirements within Early Years settings.
Experience supporting finance or HR administration.

Personal Qualities

Professional, reliable, and approachable.
Flexible and adaptable to changing priorities.
Strong problem-solving skills.
Positive team player with a collaborative approach.
Commitment to supporting high-quality early years education and care.

Safeguarding

The post holder will be expected to support and promote the safeguarding and welfare of children. The successful applicant will be subject to appropriate pre-employment checks, including references and PVG check where required.

Job Types: Part-time, Permanent

Pay: £26,520.00-£27,040.00 per year

Benefits:

Company events
Company pension
Employee discount
Free parking
On-site parking
Work from home

Education:

GCSE or equivalent (preferred)

Experience:

Administrative: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

administration jobs in ormiston, eln

Office Administrator Assistant

Administrator

Medical Receptionist/Administrator

Optical Assistant Receptionist

Parole Administrator

Post Office/Retail Assistant

PA Administrator

250478 (AP) Dietetic Secretary

Parole Administrator

250334 (EPPP) Clerical Officer/Receptionist

250546 (KA) Administrative Assistant

Veterinary Receptionist/Branch Supervisor Prestonpans

Part Time Operations & Admin Assistant(20 Hours Per Week)

Administrative Assistant- (Start date August 2026)

Production and Operations Administrative Assistant (Holyrood)

249286 (GH) Medical Equipment Contracts Administrator

Administrator

Project Administrator

Administrator

250529 (PP) Secretary

I want to receive the latest job alerts for administration in ormiston, eln

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