Position: Construction Project Administrator
Location: Edinburgh
About Us:
We are a dynamic and growing Mechanical & Electrical contractor delivering high-quality, innovative building services solutions across a wide range of sectors, including commercial, residential, healthcare, and industrial.
With a strong pipeline of secured work and a collaborative team culture, we are committed to developing the next generation of skilled engineers and are now looking to recruit an Construction Project Administrator to join our Edinburgh team.
The Role:
The Construction Project Administrator will provide administrative and project support to the project management team across multiple construction and building services projects.
This role is ideal for an organised, proactive, and detail-oriented individual who enjoys working in a fast-paced environment and supporting the successful delivery of projects from inception through to completion.
Key Responsibilities
Provide administrative clerical support to the project management team across multiple construction and building services projects
Manage incoming calls, emails, and enquiries in a professional and timely manner
Greet visitors and support reception duties where required
Maintain and update project correspondence and documentation, including construction drawings, permits, inspection records, commissioning documentation, and project reports, meeting agendas and minutes
Support project control processes, ensuring records are maintained accurately and in accordance with company procedures
Coordinate documentation and communication with internal teams, subcontractors, suppliers, and clients
Assist with ordering office supplies and coordinating office requirements
Support compliance with health & safety standards, quality requirements, and company procedures
Assist with the collation of project handover documentation, certification, and operation & maintenance manuals where required
Support other administrative staff and departments as required
Maintain confidentiality and professionalism when handling company and client information
Qualifications & Essential Competencies
Proven experience in construction administration, project coordination, office administration, or a similar role
Professional and customer-focused approach
Experience within the construction, mechanical, electrical, or building services industry would be advantageous
Strong knowledge of construction terminology, documentation, and project workflows
Excellent attention to detail and accuracy
Excellent organisational and time-management skills, ability to prioritise workload to meet deadlines
Strong written and verbal communication skills
Ability to work independently and as part of a team
Proficient in Microsoft Office applications including Word, Excel, Outlook, and Teams
Strong problem-solving skills and a proactive attitude
Desirable
Previous experience within a Mechanical & Electrical (M&E) or Building Services environment
Knowledge of document control systems and project management software
Understanding of construction project lifecycles and industry documentation
To Apply
Please send your CV and cover letter to:
[email protected]
Job Type: Full-time
Benefits:
- Company pension
- Free parking
- On-site parking
Work Location: In person
