584914
London Heathrow, GB
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Compliance & Site Administration Coordinator
CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.
We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.
At CEVA Logistics, we Rise in Motion. Your career is always on the move, growing as fast and as far as your ambition takes you. Join a global team of nearly 200 nationalities, shaping the future of global trade, moving essential goods, forging new paths, and pushing boundaries to serve an ever-changing world. The pace is fast, the challenges are real, but the rewards are greater: growth, purpose, and the chance to make a meaningful impact. This is more than a job. It’s a journey on which you rise.
YOUR ROLE
CEVA Logistics are seeking a Compliance & Site Administration Coordinator, to play a critical role in supporting the safe, secure and compliant operation of our site. Working within a highly regulated environment, you will be responsible for maintaining compliance records, administering security and vetting processes, coordinating mandatory training activities, and providing essential operational and administrative support.This is a varied role that combines compliance administration, security management, personnel record keeping, and site coordination, ensuring the operation remains audit-ready and fully compliant with regulatory, customer and company requirements.
WHAT ARE YOU GOING TO DO?
As a Compliance & Site Administration Coordinator, you will support the management of key regulatory and compliance processes across the site, ensuring accurate record keeping and adherence to operational standards. Administer activities relating to Aviation Security (AVSEC), Civil Aviation Authority (CAA) requirements, Dangerous Goods compliance, Good Distribution Practice (GDP) standards, GDPR requirements and Disclosure and Barring Service (DBS) vetting processes. This includes maintaining records, coordinating checks, managing renewals and ensuring all documentation is accurate, current and audit-ready. Take ownership of staff security administration, maintaining employee records, training files and site access registers. You will issue security passes, manage access permissions, verify eligibility requirements and ensure all vetting and compliance records remain up to date.
You will coordinate mandatory training activities, arranging bookings, maintaining training records and ensuring compliance requirements are met across the workforce. You will also support internal and external audits by providing accurate documentation and evidence when required. In addition, you will manage meeting room bookings and site visitor arrangements, coordinating room set up, audio visual requirements, catering and hospitality services for both UK and international visitors.
WHAT ARE WE LOOKING FOR?
To be successful in this role, you will have previous experience working within an administrative, compliance, security or records management role, ideally within a regulated environment such as aviation, logistics, transport, healthcare or pharmaceuticals. You will be highly organised and able to manage large volumes of information with exceptional accuracy and attention to detail. Experience maintaining confidential records, managing compliance documentation and working to strict deadlines is essential. Have strong IT skills, including Microsoft Office applications and experience using databases, record management systems or scheduling platforms. The ability to prioritise effectively and balance multiple responsibilities is key. Knowledge of Aviation Security (AVSEC), DBS processes, GDPR, Dangerous Goods regulations or Good Distribution Practice (GDP) standards would be advantageous, although training can be provided for the right candidate.
WHAT DO WE HAVE TO OFFER?
With a genuine culture of reward and recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package that includes competitive annual leave entitlement with a fantastic holiday buy scheme, pension and life assurance.
There’s no doubt that you will be compensated for your hard work and commitment so if you’d like to work for one of the top Logistics providers in the world then please do get in touch to find your next role.
ABOUT TOMORROW
We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. Join CEVA for a challenging career.
CEVA Logistics UK&I is committed to attracting, acquiring and retaining the best possible candidates in an equal and inclusive way that is consistent with employment legislation and best practice. We aim to select the best available person for every vacancy irrespective of age, disability, colour, race, nationality, ethnic or national origin, religion or belief, political beliefs, sex, sexual orientation, gender reassignment and marital or civil partnership status.
Please note that candidates will be subject to the necessary right to work checks for the UK and Ireland.
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