About the role
Balfour Beatty is seeking a highly organised and proactive Business Support Administrator to join our UKCS Living Places team in Lincolnshire. This is an excellent opportunity to play a key role in supporting the successful delivery of infrastructure and maintenance projects by providing comprehensive administrative and coordination support to operational teams.
Working closely with project teams, managers, site agents and suppliers, you'll help ensure the smooth day-to-day operation of project activities, maintaining accurate records, processing documentation and supporting business-critical processes. This role is ideal for someone who thrives in a fast-paced environment, enjoys working collaboratively and takes pride in delivering high-quality administrative support.
What you'll be doing
- Supporting the day-to-day administration of project and office operations.
- Maintaining project records and ensuring documentation is accurate and up to date.
- Processing purchase requisitions and assisting with material procurement activities.
- Obtaining quotations and coordinating the ordering and delivery of materials.
- Arranging site deliveries, collections and waste management requirements.
- Supporting the management of project documentation and document control processes.
- Assisting with the preparation, formatting and distribution of project submissions and reports.
- Recording and distributing meeting minutes.
- Managing payroll timesheet submissions and maintaining holiday and sickness records.
- Completing plant hire administration and associated documentation.
- Supporting health, safety and environmental administration, including maintaining relevant records and statistics.
- Monitoring and collating records relating to toolbox talks and safety audits.
- Building positive working relationships with colleagues, clients and suppliers to support efficient project delivery.
- Providing general administrative support to the wider project team as required.
Who we're looking for
We are looking for a motivated and detail-oriented administrator who is confident working in a busy project environment and can effectively manage multiple priorities.
You will have:
- Previous experience in an administrative, business support or office coordination role.
- Strong organisational skills and excellent attention to detail.
- Experience working with document management systems and maintaining accurate records.
- Strong IT skills, including proficiency in Microsoft Office applications such as Word, Excel and PowerPoint.
- The ability to create, maintain and manage databases and spreadsheets.
- Excellent communication and interpersonal skills, with the confidence to engage with stakeholders at all levels.
- A customer-focused approach and a collaborative working style.
- The ability to work under pressure and meet deadlines in a fast-moving environment.
Desirable:
- Experience working within the construction, highways, infrastructure or civil engineering sectors.
- Previous experience supporting project teams in a client-facing environment.
Join us and be part of a team that helps deliver vital infrastructure and services that support communities across Lincolnshire and beyond.
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About us
Balfour Beatty Living Places works in long-term partnerships with local authorities to create great places to live, work and play. We actively engage with local people to understand the needs of the communities we work in and shape the places where local economies can thrive and grow. As a leader in sustainable working, diversity, and social value, we use our expertise to bring real, positive change for our customers.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [email protected]
Job Reference: BBUK19968
