Executive Assistant to the Managing Director
Location: Clutton, Bristol (Office Based with some potential WFH too)
Salary: £45,000+ DOE
About the Role:
We are looking for an exceptional Executive Assistant to become the trusted right hand to our Managing Director.
This isn't a traditional Executive Assistant or Personal Assistant role. We're not looking for someone who simply manages diaries and completes administrative tasks.
We are looking for someone who can think strategically, create structure, drive accountability and help maximise the Managing Director's effectiveness across the business.
You'll act as a true business partner.....anticipating needs, coordinating priorities, ensuring projects move forward and helping turn ideas into action.
You'll be the person who keeps everything organised, follows through on commitments and ensures nothing falls through the cracks.
Working closely with the Managing Director, you'll gain exposure to every area of the business, collaborating with internal teams, clients, suppliers and external partners to help drive operational excellence.
This is a fast-paced, high-impact role suited to someone who thrives on responsibility, enjoys solving problems and wants to play a key part in the growth of an ambitious engineering business.
Key Responsibilities:
- Manage and protect the Managing Director's time, priorities and workload.
- Assist with organising actions, projects and business priorities.
- Coordinate meetings, prepare agendas, capture actions and ensure follow-up and accountability.
- Drive projects forward by tracking progress, chasing actions and maintaining momentum.
- Liaise confidently with clients, suppliers, recruiters and internal stakeholders.
- Support recruitment, onboarding and internal communications.
- Prepare high-quality reports, presentations, proposals and business documentation.
- Develop, organise and maintain business systems, processes and operational documentation.
- Coordinate business improvement initiatives and ensure agreed actions are delivered.
- Identify opportunities to improve efficiency, organisation and ways of working.
- Leverage technology, automation and modern software to streamline processes and improve productivity.
- Provide trusted support and sound judgement, enabling the Managing Director to focus on strategic priorities.
About You:
You're someone who naturally creates order from complexity.
You don't wait to be asked.....you anticipate what needs doing and take ownership. You enjoy solving problems, keeping people accountable and ensuring work gets completed to a high standard.
Highly organised and commercially aware, you're equally comfortable coordinating projects, communicating with senior stakeholders or producing professional business documentation.
You enjoy working at pace, can confidently manage competing priorities and remain calm under pressure.
Most importantly, you want to become an indispensable member of a growing business—not simply an administrator, but a genuine partner who helps drive performance and business success.
Skills & Experience:
We're interested in experienced Executive Assistants and business professionals who have supported senior leaders within ambitious, fast-moving organisations.
You may currently be working as an:
- Executive Assistant
- Senior Executive Assistant
- Executive Coordinator
- Business Operations Coordinator
- Operations Coordinator
- Project Coordinator
- Business Support Manager
- Office Manager with Executive Support responsibilities
- Chief of Staff (Junior)
You'll ideally have:
- Exceptional organisational and planning skills.
- Outstanding written and verbal communication.
- Strong commercial awareness and attention to detail.
- The ability to prioritise effectively and manage multiple workstreams.
- Confidence working with senior leaders and external stakeholders.
- High levels of professionalism, discretion and integrity.
- Strong digital capability, including Microsoft 365, Canva and modern productivity platforms.
- The confidence to challenge constructively, follow up on actions and hold people accountable.
- A proactive, solutions-focused mindset with excellent problem-solving skills.
- The ability to work independently while managing changing priorities.
Experience within engineering, construction or manufacturing would be advantageous but is not essential.
What We Offer:
This is an opportunity to work directly alongside the Managing Director of a growing engineering business and gain unique exposure to every aspect of how the organisation operates.
You'll be trusted with significant responsibility from day one and play a key role in improving the efficiency, organisation and performance of the business.
In return, you'll enjoy:
- Salary of £45,000+ DOE (plus benefits)
- The opportunity to work closely with senior leadership.
- Genuine influence over how the business operates and improves.
- A varied, high-impact role with significant autonomy.
- Long-term career development within an ambitious and growing company.
Ready to Make an Impact?
If you're looking for more than a traditional Executive Assistant role—one where you can become a trusted advisor, drive projects forward and genuinely increase the effectiveness of a Managing Director, we would love to hear from you.
We look forward to hearing from you.
Pay: £40,000.00-£45,000.00 per year
Benefits:
- Casual dress
- On-site parking
Work Location: Hybrid remote in Bristol BS39 5QQ
