Planner/Scheduler
Building Finishing Services UK Ltd (BFS) — Edinburgh
Salary: £28000–£30000, depending on experience
Contract: Permanent, Full-time, 40 hours per week
Location: Office-based in Edinburgh
Start date: Immediate
At Building Finishing Services UK Ltd (BFS), we don't just maintain properties — we protect reputations. As a trusted partner to housing associations and public sector clients, we deliver responsive, high-quality maintenance services that keep buildings safe, functional, and looking their best.
With a strong base in Edinburgh and a reputation built on reliability and service excellence, we're looking for a proactive, organised Planner/Scheduler to help us stay ahead of demand, coordinate our multi-trade teams, and ensure our service delivery remains seamless every step of the way.
The Role
You'll be the operational linchpin — coordinating reactive and planned maintenance works across multiple sites. From scheduling trades and managing diaries to liaising with tenants and field teams, you'll ensure every job is delivered on time, with minimal disruption and maximum efficiency.
Key Responsibilities
- Allocate and schedule jobs for multi-trade operatives across property portfolios
- Monitor progress and update schedules in real time using our job management system - Simpro
- Communicate with clients, tenants, and internal teams to confirm access and resolve issues
- Track KPIs and service level agreements to ensure compliance and performance
- Flag delays, resource gaps, or risks early and propose practical solutions
- Support reporting and continuous improvement initiatives
What You'll Bring
Essential:
- Experience in property maintenance, facilities management, or housing repairs
- Strong organisational skills and a cool head under pressure
- Excellent communication and customer service skills
- A proactive, problem-solving mindset and attention to detail
Desirable:
- Familiarity with scheduling software and mobile workforce platforms
- Experience working with housing associations or public sector clients
What We Offer
- Pension scheme
- 28 days holiday
- Training/development and career progression
- Supportive team culture with a focus on quality and accountability
- The chance to play a visible role in keeping communities safe and comfortable
How to Apply
Ready to take control of the schedule and make a real impact? Click the link to apply!
Job Types: Full-time, Permanent
Pay: £28,000.00-£30,000.00 per year
Benefits:
- Casual dress
- Company pension
- On-site parking
Ability to commute/relocate:
- Edinburgh, City of Edinburgh: reliably commute or plan to relocate before starting work (required)
Application question(s):
- List three reasons that make you suitable for the role, no AI responses please
Experience:
- repairs and maintenance planning: 2 years (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
