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Facilities Assistant

Womble Bond Dickinson (UK) LLP -
Southampton

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Job details

Permanent

Benefits

Company pension

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
IT
Communication skills

Full job description

Location:

Southampton
Contract Type:

Permanent
Work location:

Office-based

Facilities Assistant (1371)

What does the team do?

Our Facilities Services team are one of the many teams that keep our business running smoothly. A key cog to the Southampton office, the team ensures we have a great office environment to work in and all the facilities we need to be successful. You'll work closely with our Facilities Manager and our Facilities Assistants to provide crucial support to the whole office.

What will you be doing?

The Facilities Assistant role requires someone who is resourceful and organised. Being a law firm we generate a lot of documents so you'll be required to deal with post room requests from our Lawyers and Support staff as well as external providers of postal and logistics services. You'll need to be able to work to deadlines and enjoy interacting with lots of different people.

Essentially the role will involve processing all mail (incoming and outgoing), as well as printing emails and other large documents. There is some complex equipment – but don't worry we'll give you all the training you need.

As part of your role you'll also support fee earners across multiple offices with administrative tasks such as archiving, photocopying, scanning, bundle preparation, binding, submitting searches, post completion tasks etc.

You'll also assist the team with general duties involving the day to day running of the office from stationery orders and maintenance requests through to running errands and health and safety issues.

So, what are we looking for?

The role requires someone with previous office based experience and knowledge of IT packages including Microsoft Word, Excel and Outlook. You'll need to be able to multi-task but still maintain attention to detail. You'll be a motivated pro-active team player with excellent communication skills. You'll have a flexible approach and be consistently helpful.

You must also be able to work on your own initiative and have the ability to work to deadlines. We're looking for enthusiastic individuals who love working as part of a team; this is a really social role interacting with lots of different people – this is where your great customer services skills come in.

To be successful in this role, you'll have as a minimum:

Experience managing multiple workloads simultaneously
Excellent IT skills with experience of Microsoft packages
Experience working in a fast paced environment

What makes it great to work here?

We continually work hard to create an open culture that sets us apart from other firms. Our culture gives us much more of a human feel, emphasising that we're more than just suits!

As signatories to the Mindful Business Charter, it's important to us that our people are able to maintain healthy and happy lives, both in and out of work. We have a number of resources and initiatives designed to support health and wellbeing and we're very happy to talk flexible working.

Through our DEI initiatives we create an environment in which difference is valued. We have an Diversity, Equity and Inclusion Group, led by our Board Sponsor, which works with our colleague networks (we currently have firm supported networks for race, ethnicity, and cultural heritage, LGBTQ+, disabilities, neurodiversity, families, and women's career development and we're in constant dialogue with our people about how we expand our networks to better support everybody). Find out more about DEI at WBD here. We encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities and sexual orientations.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long term condition and need us to make any adjustments to give you the best possible recruitment process, please let us know by contacting the recruiter on the right hand side of this page. Please also let us know if you need this job advert or the application form in a different format.

We will offer an interview to candidates with a disability or long-term condition who meet the minimum criteria for this role. You can opt into this scheme within the application form. Your response to this question is only used for this purpose, is only visible to the recruitment team and is not used for data monitoring.

Need any adjustments to give you the best possible recruitment process or want to find out more about this role?
Contact your recruiter now.

Laura Clifforde

[email protected]

+44 117 989 6834

Meet the manager

Gareth Pole

Benefits

Pension

Health
Care

Life
Assurance

Volunteering Days

Carbon
Offsetting

Flexi-working

Holiday-purchase

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Facilities Assistant (1371)

Need any adjustments to give you the best possible recruitment process or want to find out more about this role? Contact your recruiter now.

Meet the manager

Benefits

Need any adjustments to give you the best possible recruitment process or want to find out more about this role?
Contact your recruiter now.