- Opening and Wrapping Parcels
- Answering Telephone Enquiries, must have good telephone manner
- Dealing with customers at Reception
- Processing Ebay orders
- Taking Card Payments on the phone is a must
- Raising sales invoices and posting them on xero is a must
- Must be available for immediate start
**Job Title: Full-Time PA. Receptionist. Administrative Assistant**
**Location:** waterlooville
**Hours:** 8:30 AM - 4:30 PM (Monday to Friday)
**Position Type:** Full-Time
**Job Overview:**
We are seeking a highly organized, detail-oriented, and reliable Administrative Assistant to join our team on a full-time basis. The ideal candidate will provide administrative support to ensure the smooth operation of daily office activities, contributing to the overall efficiency of our organization.
**Key Responsibilities:**
- **General Office Support:**
- Answer phone calls and handle inquiries in a professional and friendly manner.
- Greet visitors and direct them to appropriate staff.
- Manage and organize incoming and outgoing mail, packages, and deliveries.
- **Data Entry and Document Management:**
- Maintain accurate records and databases, including filing and organizing paperwork.
- Assist with data entry, document preparation, and creating reports as needed.
- Prepare and proofread documents, emails, and internal communications.
- **Office Supplies and Inventory:**
- Monitor office supplies and ensure that necessary items are stocked.
- Place orders for supplies as needed and maintain vendor relationships.
- **Miscellaneous Administrative Tasks:**
- Assist with other administrative duties as needed, including photocopying, scanning, and organizing files.
- Handle basic bookkeeping tasks, such as tracking expenses and managing invoices (if applicable).
**Qualifications:**
- Previous administrative or office experience preferred.
- Strong organizational and multitasking skills.
- Proficiency in Xero, Microsoft Office Suite (Word, Excel, Outlook, etc.) and basic office equipment (copiers, fax machines, etc.).
- Excellent communication skills, both written and verbal.
- Attention to detail and the ability to work with minimal supervision.
- Positive, professional attitude and ability to maintain confidentiality.
**How to Apply:**
If you are interested in joining our team and meet the qualifications, please submit your resume and a brief cover letter outlining your experience to [email protected] . We look forward to hearing from you!
Cartronix is an equal opportunity employer and welcomes applicants from diverse backgrounds.
Summary
As an PA/Admin Assistant/Receptionist, you will be a vital part of our team, utilizing your core skills in computer proficiency, administrative experience, phone etiquette, organizational abilities, and typing speed to ensure smooth office operations. Your premium skill in office experience will further enhance your ability to handle various tasks efficiently. Proficiency in Microsoft Office, xero, data entry, and clerical duties will be essential in managing administrative tasks effectively. Your familiarity with Google Suite will also be beneficial in supporting our office functions. Join us in this role to contribute to our office's productivity and professionalism. Must be able to use own initiative when not busy.
Qualifications
- Computer skills, including proficiency in Microsoft Office and Google Suite
- Administrative experience with a focus on data entry and clerical tasks
- Excellent phone etiquette and communication skills
- Organisational skills to manage multiple tasks efficiently
- Typing speed and accuracy
- Prior experience with Xero is essential PLEASE DO NOT APPLY IF YOU DO NOT HAVE EXPERIENCE
Job Type: Full-time
Pay: From £13.00 per hour
Benefits:
Application question(s):
- Do you have experience with Xero for producing invoices ?
Work Location: In person
