Job Description
We are looking for an organised and flexible Guardianship & Finance Administrator to join our team on a part-time, 1 year fixed-term contract. This position is for 14 hours per week, with the working hours spread across Monday, Wednesday, and Thursday. While the initial contract offers a steady, long-term schedule for 12 months, there is a possibility of extension based on performance and future business needs.
This role combines the responsibilities of supporting both the Guardianship and Finance personnel and will require the successful candidate to seamlessly manage administrative tasks across both areas, and serve as a liaison between internal teams, external clients, and partners.
Please note that due to the part-time aspect of this role this is offered as a remote position with the requirement to work in the office once a month.
About Us
Founded in 1873, Gabbitas is one of the world’s oldest education consultancies, supporting families and schools worldwide with impartial, expert advice. From early years to higher education, we offer a range of services including school searches, university placements, tuition, guardianship, and academic assessment. All our services are tailored to the individual, as we do not believe in a one size fits all approach, enabling us to provide a personal service to suit any educational need.
Key Responsibilities:
Guardianship Administration
- Respond to, and follow up on client, family and school enquiries
- Collate details from students & parents for exeat weekend & half term arrangements
- Support with host family paperwork & onboarding
- Liaise directly with parents, students, host families & schools
- Provide cover on set days when fellow colleague is not working
- Manage the out of hours emergency phone and enquiries (split 50/50 share with fellow colleague)
- Perform additional duties as required and commensurate with the role.
Finance Administration
- Review family expenses claims, supplier invoices and clarify errors as needed
- Handle urgent finance queries on days the Finance Assistant is not working
- Input invoices onto the Xero accounting system
- Assist management in other finance related matters.
The ideal candidate will have:
- Experience in administrative support and coordination.
- Excellent communication skills, both written and verbal, including email, phone and in-person interactions.
- Strong organisational and time-management skills and the ability to meet deadlines.
- Ability to multitask and effectively manage workload.
- Great attention to detail and be able to solve problems.
- Good customer service skills and the ability to maintain confidentiality of sensitive information.
- Proficiency in using Microsoft Word, Excel, Outlook, Teams.
- Knowledge of Xero accounting software is preferred but not essential, training will be provided for the right candidate.
- Ability to work independently and collaboratively in a team environment.
- A ‘can do’ attitude, calm, conscientious and professional approach to work.
- Willingness to learn, adapt and improve.
Benefits:
- Company pension
- Work from home
- London Living Wage Pay
- Employee Assistance Programme
- Fixed-Term contract with possibility of extension
- Flexible working schedule
Additional information:
Employment Type: Part-Time, Fixed Term Contract
Duration: 1 Year | 12 months (position may be extended beyond the initial year)
Location: Work from home with one day in the Central London office per month
Hours: 14 hours per week, spread across a Monday, Wednesday & Thursday
Salary: £14.80 per hour | £10,774.40 gross per annum
While we are not officially registered with the Living Wage Foundation, we believe in fair compensation and have chosen to voluntarily match this role against the official London Living Wage to reflect the true cost of living and working in London.
Start Date: Wednesday 2nd September 2026
Line Managers: Guardianship Manager, Danielle Flood and Finance Assistant, Jean Rosete
DBS Disclosed: Enhanced check required.
To apply, please email a copy of your CV and cover letter to [email protected]
Gabbitas is an equal-opportunity employer and values diversity in our workforce. We encourage applications from all qualified individuals regardless of race, gender, sexual orientation, age, religion, or disability. We thank all applicants for their interest in this position; however, only those selected for an interview will be contacted.
Pay: £14.80 per hour
Benefits:
- Company pension
- Health & wellbeing programme
- Work from home
Experience:
- Administrative: 1 year (preferred)
Language:
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in London W1G 0PH
