Brighton College is seeking to appoint an Events Coordinator on a full-time, permanent basis.
Reporting to: Engagement and Events Manager
Main purpose of the role: Brighton College seeks to appoint an Events Coordinator, who will contribute to the school’s strategy for building meaningful, lifelong relationships with alumni, current parents and former parents.
Role Summary:
This is a newly created and exciting role within the Development and Engagement Office at the United Kingdom’s leading co-educational independent school, established as the team expands to build on its recent successes and realise its considerable future potential. Reporting to the Engagement and Events Manager, the postholder will be responsible for planning, organising, and delivering a diverse programme of events that strengthen relationships with parents, staff, Old Brightonians, donors, corporate sponsors, and other supporters. Working closely with colleagues across the College, you will ensure that events are professionally managed from concept through to delivery, creating memorable experiences that support the College's fundraising, engagement, and stewardship objectives.
This is a varied and rewarding position, ideal for an enthusiastic and proactive individual looking to develop a career in event management, or for someone with transferable event planning and coordination experience who is keen to make a meaningful impact in the third sector.
General Duties and Responsibilities:
Event Planning and Coordination
- Plan, coordinate and deliver a diverse programme of College events, including, alumni, parent and engagement events, ensuring they are delivered to an exceptional standard.
- Assist with all aspects of event planning, including venue booking, supplier liaison, catering, entertainment, audiovisual requirements, guest registration, seating plans, place cards, event materials and on-the-day logistics.
- Develop detailed event schedules and checklists to ensure events are delivered on time and within budget.
- Work closely with internal departments and external suppliers to coordinate all event requirements and ensure seamless event delivery.
- Act as the principal point of contact for guests, speakers, VIPs, donors, alumni and corporate partners before, during and after events, providing a professional and welcoming experience.
- Coordinate invitation lists, RSVP management and guest communications, ensuring accurate records are maintained.
- Attend and oversee events, managing event operations and resolving any issues as they arise.
- Conduct post-event evaluations, gather feedback and identify opportunities to enhance future events and guest experiences.
Events Communication
- Draft, coordinate and manage all communications relating to Development and Engagement events, including invitations, joining instructions, reminders and post-event correspondence.
- Create and update event landing pages across the College websites to support event promotion and registrations.
- Work collaboratively with the Senior Communications Officer to integrate event promotion, content and post-event stories into the College's wider communications strategy.
- Respond to event enquiries by telephone and email.
Administration and Event Support
- Provide administrative support to the team, including activities related to development, engagement, archives, and record management.
- Maintain accurate event records, budgets and expenditure reports.
- Update and maintain constituent and event information within the College's database (Raiser's Edge), ensuring records remain accurate and up to date.
Other
- Prepare guest information, briefing notes and event materials to support senior staff and VIP attendees.
- Undertake any other reasonable duties appropriate to the role, as requested by the Events and Engagement Manager.
Person Specification
The successful candidate will have experience in the following areas:
- Exceptional interpersonal skills and the confidence and ability to communicate with stakeholders at all levels.
- Experience of managing several projects simultaneously.
- Discretion and confidentiality when processing sensitive information.
- Strong numeracy, analytical and interpretative skills using IT competently.
- A superb command of the English language (spelling, grammar and punctuation), with a sharp eye for detail.
- Diligence about process and procedural tasks.
- Excellent time management skills.
- A flexible and supportive team player, who is willing to roll up their sleeves and do whatever is required.
- Willingness to work evenings and weekends and undertake some travel within the UK.
- Be enthused by developing an understanding of independent schooling and its marketplace.
Hours of Work:
Monday to Friday, 8.30am to 5.00pm with a 60-minute unpaid lunch break (37.5 hours per week). You will also be required to work additional hours to support evening and weekend events in which time in lieu will be given.
Remuneration:
A salary in the range of £27,000 - £28,500 per annum will be offered depending the successful candidate's skills and experience.
Holidays:
23 days, plus bank holidays increasing to 28 days plus bank holidays after 2 years of service.
Benefits:
- Complimentary lunch is provided.
- Free tickets to the College’s music, dance and drama performances.
- Job specific Learning and Development programme available to all employees.
- Life Cover is provided whilst working at Brighton College after successfully passing probation period.
- Contributory pension scheme with matching contributions from the employer up to 9%, which all eligible employees will be automatically enrolled into within three months of commencement of employment.
- Employee benefit and discount platform.
Wellbeing:
- Subsidised gym membership for the School of Science and Sport is available, which includes access to yoga and Pilates classes, meditation sessions and use of the gym and swimming pool.
- Personalised health and wellbeing consultations.
- Generous sickness policy.
- Comprehensive wellbeing package.
- Access to books and magazines from the College Library.
Safeguarding and Equal Opportunities:
Brighton College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Any offer of employment will be subject to successfully completing pre-employment checks, including an enhanced DBS disclosure, the receipt of satisfactory references, the College’s pre-employment medical questionnaire, relevant original ID documentation and examination certificates. The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children. The College is committed to ensuring that the recruitment and selection of staff is conducted in a manner that is systematic, efficient and effective and promotes equality of opportunity. Our full equal opportunities policy is available on the ‘Careers’ page of our website.
A salary in the range of £27,000 - £28,500 per annum will be offered depending the successful candidate's skills and experience.
