administrative coordinator Work, Jobs in bugle, con (with Salaries)

Administrative & Operations Coordinator
Ruby's Ice Cream —Newquay
- £13.00 - £14.50 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Customer service
- Administrative experience
Quick apply
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Tolvern —Truro
- From £17,540 a year
- Part-time
- Microsoft Office
- Administrative experience
- Organisational skills
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Cornwall Partnership NHS Foundation Trust —Camborne
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- Full-time
- Medication administration
- IT
- Teaching
- Employee discount
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Administrative & Operations Coordinator

Ruby's Ice Cream
Newquay

Quick apply

Job details

Part-time | Full-time
£13.00 - £14.50 an hour
10 days ago

Qualifications

Microsoft Excel
Customer service
Administrative experience
Ruby
Payroll
Bookkeeping
Leadership
Communication skills
Office experience

Full job description

Ruby’s is a growing independent Cornish business with multiple locations, and as we continue to expand, we’re looking for someone highly organised, proactive and systems-minded to help support the day-to-day running of the business behind the scenes.

Currently, much of the operational and administrative workload is shared between the company owners, Joel and Mary. We’re now looking for someone experienced in administration and business organisation who can help bring structure, efficiency and automation into many areas of the business.

This is a varied role that would suit someone who enjoys problem solving, improving systems, streamlining processes and helping a growing business operate more efficiently.

What we’re looking for:

Previous administration or operations experience
Someone highly organised with excellent attention to detail
Confident managing multiple tasks and priorities independently
Experience with payroll, bookkeeping or finance admin would be highly beneficial
Comfortable learning and implementing new systems and software
Someone proactive who enjoys improving processes rather than simply maintaining them
An interest in automation, efficiency and business operations
Strong communication skills and confidence liaising with staff, suppliers and external contractors

Key Responsibilities:Business Operations & Systems

Creating and improving internal systems and workflows
Automating repetitive admin tasks where possible
Improving communication channels and operational efficiency across the business
Making better use of Square and other business software platforms
Creating invoice templates and standardised processes across locations
Setting up automated reporting systems and dashboards

Finance & Payroll Support

Paying invoices and managing supplier payments
Reconciling cash payments and bank records
Assisting with payroll, wages and mileage payments
Producing and organising weekly/monthly financial reports and P&Ls
Monitoring stock costs and updating inventory systems

Staff & Internal Organisation

Managing staff birthday reminders/cards and internal communications
Assisting with rota systems and staff communication platforms
Helping organise recruitment systems and automated applicant responses
Maintaining organised digital filing systems and Google Drive documentation

Shop & Supplier Management

Monitoring stock levels and placing orders for shops
Checking supplier pricing and researching cost-effective alternatives
Managing utility contracts, meter readings and contract renewal reminders
Organising maintenance checks and external contractors (window cleaners, repairs etc.)

Property Administration

Assisting with tenancy agreements, deposits, rent and utility administration for company flats

The Role

This is an evolving position with the opportunity to grow alongside the business. We’re looking for someone who enjoys bringing order to chaos, spotting inefficiencies, and helping small businesses operate at a higher level.

The ideal person will be practical, organised, solutions-focused and happy wearing many different hats day to day.

Hours & Pay

Hours and structure can be discussed depending on the successful candidate and their experience level, a minimum of 3 days a week.

Rate of pay will depend on previous experience and responsibilities undertaken. Starting rate of £13 - £14.50ph

If you enjoy systems, organisation and helping businesses run smarter, we’d love to hear from you.

Pay: £13.00-£14.50 per hour

Work Location: Hybrid remote in Newquay TR7 1DH

Quick apply

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